Use Case Analysis

Work in Progress

This analysis and prioritization is a work in progress. Therefore, the categorization, complexity and prioritization of individual use cases is NOT finalized and may change as we receive additional feedback, suggestions.

This page provides an analysis and prioritization for the Use Cases gathered via the 2014 Vision Survey and later DCAT Use Case gathering meetings. A few notes on this analysis:

Priorities are in "draft" form, but have been assigned based on a combination of three factors:

"Votes" (likes or comments) on the Use Case page itself
The average ranking from the 2014 Vision Survey (if it was included in that survey). These average rankings appear in the table on the DSpace 2014 Product Plan page
The RoadMap Working Group's guess as to the likely priority of this use case. This working group consists of DCAT, Committer and Steering Group members.

Complexity is also in "draft" form and is based on the current state of the codebase. As such, it may change drastically for some use cases based on the eventual 2015-16 Technical RoadMap document. For example, a use case which already exists or "mostly" exists may be ranked as "Low". But if the RoadMap recommends rebuilding/refactoring related features/dependencies, its complexity may increase to "Medium" or "High".

Core / Non-Core specifies whether a given Use Case seems to be a "core" use case or "non-core" (Note: non-core does NOT mean this feature shouldn't be possible in DSpace. Rather, it just means that it likely should be provided either via an extension or integration to the "core" of DSpace).

Category	Use Case Name	Primary Actor	Related Topics / Notes	Related Technical Strategic Goal(s)	Core?	Complexity	Priority (1-5) (1 = highest)
Deposit	Batch Deposit (via UI / uploading spreadsheet)	End User / Administrator	Importing and Exporting Items via Simple Archive Format (includes Zip UI deposit) Batch Metadata Editing (example of spreadsheet upload & deposit) Duplicated by Use Case: Admin UI - End to end solution for user who wish to batch deposit	Goal 1: Fundamentals of IR, Goal 5: Low cost, "just works"	x	Medium/High	1
Browse/Search	Browse	End User	Discovery	Goal 1: Fundamentals of IR	x	Low	1
Browse/Search	Clear distinction between different types of contributor involvement	End User	Discovery (controls browse/search facets) "Author Profiles" concept / DSpace-CRIS		x	Low	3?
Access Control	Configure hidden communities that will not be visible to users without access	Administrator	Discovery Authorization / Access rights in general	Goal 1: Fundamentals of IR Goal 5: Low cost, "just works"	x	Medium	3
Editing	Crowdsourcing metadata for archived items	End User	Versioning Authorization / Access rights in general Variation on use case: Item editing by original submitters	Goal 5: Low cost, "just works"		Medium	3?
Deposit	Curated thumbnails	End User	Media Filters Submission UI			Low	5
Browse/Search	Discovery and retrieval of content on mobile devices	End User	Discovery Themes (especially Mirage2 / JSPUI on bootstrap)	Goal 1: Fundamentals of IR	x	Low	1
Deposit	Easy and Intuitive Deposit Interface	End User	Submission UI	Goal 1: Fundamentals of IR, Goal 4: Integration with external services	x	High	1
Browse/Search	Enhanced access to related items	End User	Discovery	Goal 1: Fundamentals of IR?	x	Low	1
Deposit	Flexible licensing	End User	Submission UI (especially CC licensing step)	Goal 4: Integration with external services		Low	2
User Experience	In-browser page turner for accessing text based materials	End User		Goal 5: Low cost, "just works"		Medium	3
Browse/Search	Intelligent rendering of URL's in item Metadata	End User	Discovery	Goal 1: Fundamentals of IR? Goal 4: Integration with external services	x	Low	2
Editing	Item editing by original submitters	End User	Versioning Variation on use case: Crowdsourcing metadata for archived items			High	5
Browse/Search	Search for items	End User	Discovery	Goal 1: Fundamentals of IR	x	Low	1
User Experience	Streaming Video Content	End User	Closely related to use case: Visitor can play media hosted on an external streaming media server	Goal 5: Low cost, "just works"		High	3
User Experience	Visitor can play media hosted on an external streaming media server	End User	Closely related to use case: Streaming Video Content	Goal 5: Low cost, "just works"		High	3
User Experience	Visual collection browsing	End User	Discovery Media Filters (Thumbnail generation)			Medium	4
Incomplete	Ability to specify the emphasis of a collection through GUI	Administrator	May have overlap with use case: Visual collection browsing			?	5?
Preservation	Advanced Preservation - Format characterization	Administrator	Associated with use cases on Format identification and Format validation	Goal 1: Fundamentals of IR		Medium/High	3
Preservation	Advanced Preservation - Format Migration	Administrator		Goal 4: Integration with external services		High	4
User Experience	Aids and tooltips in the UI	Administrator / End User		Goal 5: Low cost, "just works"	x	Low / Medium	2
Editing	Allow collection administrators to perform bulk metadata import	Administrator	Batch Metadata Editing	Goal 1: Fundamentals of IR	x	Low	3?
Theming , Configuration	Alter messages easier	Administrator		Goal 5: Low cost, "just works"	x	Medium	2
Theming	Apply an existing theme to a collection or community through the GUI	Administrator		Goal 5: Low cost, "just works"	x	High	1
Configuration, Deposit	Apply an input-form to the collection through the GUI	Administrator		Goal 5: Low cost, "just works"	x	High	1
Deposit, Incomplete	Approval workflows	Administrator	Currently flagged as incomplete simply cause this use case has no details, so it's difficult to determine if it's fully "met" by the software	Goal 5: Low cost, "just works"	x	Low	3
Preservation	Basic Preservation - Fixity Checking	Administrator	Existing Checksum checker & reporter does some of this, but not in UI	Goal 1: Fundamentals of IR	x	Medium	2
Preservation	Basic Preservation - Format identification	Administrator	Current format identification is rudimentary	Goal 1: Fundamentals of IR	x	Medium	1
Preservation	Basic Preservation - Format validation	Administrator	Is this something DSpace should do?	Goal 4: Integration with external services		High	3?
Organization	Change community/collection parent/child relationship	Administrator		Goal 5: Low cost, "just works"	x	Medium	1
Access Control	Change permissions of all the bitstreams in an item	Administrator		Goal 1: Fundamentals of IR	x	Low	2
Configuration	Changing / Editing OAI crosswalks	Administrator				High	4
OAI , Browse/Search	Clear the OAI Cache	Administrator				Low	3
Reporting	Collection Admin can construct a Quality Control report	Administrator		Goal 5: Low cost, "just works"		Medium	3?
Editing	Collection Admin can select fields to include in metadata export	Administrator	Batch Metadata Editing	Goal 5: Low cost, "just works"		Medium	3?
Duplicate	Configuration edits to dspace.cfg	Administrator	Subset / Duplicate of Configurations in the admin UI	-	-	-	-
Configuration	Configurations in the admin UI	Administrator		Goal 5: Low cost, "just works"	x	High	1
Incomplete	Configure and Manage changes during an update	Administrator				?	5?
Duplicate	Configure and manage custom facets	Administrator	Subset / Duplicate of Customise which metadata fields to facet upon, search upon	-	-	-	-
Configuration , Browse/Search	Customise which metadata fields to facet upon, search upon	Administrator		Goal 5: Low cost, "just works"	x	High	2
Duplicate	Database Driven Configuration Property Management	Administrator	Duplicate of Configurations in the admin UI	-	-	-	-
Deposit, Access Control	Embargo functionality	Administrator		Goal 1: Fundamentals of IR	x	Low	2
Duplicate	End to end solution for user who wish to batch deposit	Administrator	Subset / Duplicate of Use Case Batch Deposit	-	-	-	-
Reporting, Curation	Enhance the DSpace Curation System to Support a Flexible Query Tool	Administrator		Goal 5: Low cost, "just works"		Medium	3
Preservation, Reporting	Format reporting	Administrator	Dependent on Basic Preservation - Format identification	Goal 1: Fundamentals of IR	x	Medium	2
Deposit	Generate Handle before commiting Item	End User, Administrator		Goal 4: Integration with external services		Medium	4?
Configuration, Deposit	Manage controlled vocabularies	Administrator	Related to Configurations in the admin UI and Manage input forms	Goal 5: Low cost, "just works"	x	Medium/High	2
Theming	Manage home page	Administrator		Goal 5: Low cost, "just works"	x	High	1
Configuration , Browse/Search	Manage Indexes/Indexing	Administrator	Closely compliments / relates to Customise which metadata fields to facet upon, search upon	Goal 5: Low cost, "just works"	x	Medium	1
Configuration, Deposit	Manage input forms	Administrator	Related to Configurations in the admin UI	Goal 5: Low cost, "just works"	x	High	1
Duplicate	Move a collection and trigger a re-index	Administrator	Duplicates Admin UI - Change community/collection parent/child relationship	-	-	-	-
Duplicate	Move a community	Administrator	Duplicates Admin UI - Change community/collection parent/child relationship	-	-	-	-
Incomplete	Permissions of a new user in an eperson group	Administrator				?	5?
Reporting	Quality Control Reports	Administrator	Related to Admin UI - Collection Admin can construct a Quality Control report	Goal 5: Low cost, "just works"		Low/Medium	3
Browse/Search	Rebuild the discovery index	Administrator	Related to Admin UI - Manage Indexes/Indexing	Goal 5: Low cost, "just works"	x	Low	2
OAI , Browse/Search	Rebuild the OAI index	Administrator	Related to Admin UI - Clear the OAI Cache	Goal 5: Low cost, "just works"		Low	3
Duplicate	Run batch load	End User, Administrator	Duplicates End User - Batch Deposit	-	-	-	-
Deposit, Browse/Search	Run media filters	Administrator		Goal 5: Low cost, "just works"	x	Low	2
Theming	Theme management	Administrator	Related to Admin UI - Apply an existing theme to a collection or community through the GUI	Goal 5: Low cost, "just works"	x	High	1
Theming	Theme templates	Administrator	Complimentary to / dependent on Admin UI - Theme management	Goal 5: Low cost, "just works"	x	High	1
Browse/Search	Trigger the re-index of a collection	Administrator	Closely related to Admin UI - Rebuild the discovery index (but for specific collections only)	Goal 5: Low cost, "just works"	x	Low	2
Deposit	Undo a bulk import from the User Interface	Administrator	Related to End User - Batch Deposit	Goal 5: Low cost, "just works"		Medium/High	2
Deposit, Access Control	Updating a Workflow group	Administrator	As noted in use case, already possible in Configurable Workflow	Goal 1: Fundamentals of IR	x	Low	2
Deposit	Workflow Overview Rejection	Administrator	This is more of a bug report, but likely one to resolve			Low	2

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Use Case Analysis