Date
Attendees
Goals
- Introductions, discussion of task, deliverables, how to do the work
Discussion items
Time | Item | Who | Notes |
---|---|---|---|
10 min | Introductions | All |
|
10 min | Review agenda | Mike | |
20 min | Review the charter | All | Discussion, questions, refinement of charter |
20 min | Work process | All | How do we define the inventory, how do we create the inventory? |
Notes
Inventory
- keep it simple – have all the tools we need, but not multiples
- characteristics
- name | URI/locator | purpose sentence | date information (date recorded; last updated) | owner/stakeholder/stewardship | public/private
- if we don't know the steward that's a red flag
- if private, logins required– move toward single sign-on with VIVO account that can be passed from person to person
- do we want a category?
- assign a status and/or recommendation
- archive, update, or current, with a reason for recommendation
- name | URI/locator | purpose sentence | date information (date recorded; last updated) | owner/stakeholder/stewardship | public/private
Wiki – for communication within the project
- there's the main wiki space, then a set of other spaces
- pages in the wiki are not assets – too much detail
vivoweb.org – for communication beyond the project and for outright newcomers
- is the blog a separate asset? inclined to think of vivoweb.org as one asset that is managed as a communications tools
conference-related assets
- probably has several parts
- mailing list/CRM
- archive of presentations (presently on vivoweb.org)
- website
- mobile app
- sponsor materials
- photos
- sometimes these overlap VIVO project assets – e.g., a list of prospects
Google-hosted assets
- groups and associated email lists
- we could enable Google Groups for Business – a free add-on that has to be enabled
- can use groups to control access to Google Drive folders
- calendars
- docs and folders
- work well from a productivity point of view (e.g., for the I-Fest), but hard to control from a management point of view (e.g., the implementation and development call notes that are group-edited during calls)
- we can use them for drafts and
Atlassian-related assets
- wiki
- JIRA and plugins
- other tools?
things we have and are not using
- http://vivo.ideascale.com
- GitHub issues – if we are not using, document why
- GitHub pages – we have it but it's 3 years old
- SF landing site at http://vivo.sf.net
- other Atlassian plugins or tools we may have access to via DuraSpace
- sourceforge wiki (no longer linked from the vivo.sf.net landing page)
things we have too many of but still need
- a CRM that all project staff can contribute to
- lists of VIVO sites
- vivo.vivoweb.org
- a list in the wiki
things we think we need and don't have
- ...
Where should we do our work?
- A Google spreadsheet for simultaneous editing that we copy to the wiki periodically