2015-04-08 Asset Inventory Meeting

Date

08 Apr 2015 

Attendees

• Mike Conlon

• Jon Corson-Rikert

• Jim Blake
• Alex Viggio
• Lauren Gala
• Paul Albert

Goals

• Introductions, discussion of task, deliverables, how to do the work

Discussion items

Notes

Inventory

• keep it simple – have all the tools we need, but not multiples
• characteristics
  • name | URI/locator | purpose sentence | date information (date recorded; last updated) | owner/stakeholder/stewardship | public/private
    
    • if we don't know the steward that's a red flag
    • if private, logins required– move toward single sign-on with VIVO account that can be passed from person to person
  • do we want a category?
  • assign a status and/or recommendation
    • archive, update, or current, with a reason for recommendation

Wiki – for communication within the project

• there's the main wiki space, then a set of other spaces
• pages in the wiki are not assets – too much detail

vivoweb.org – for communication beyond the project and for outright newcomers

• is the blog a separate asset? inclined to think of vivoweb.org as one asset that is managed as a communications tools

conference-related assets

• probably has several parts
  • mailing list/CRM
  • archive of presentations (presently on vivoweb.org)
  • website
  • mobile app
  • sponsor materials
  • photos
• sometimes these overlap VIVO project assets – e.g., a list of prospects

Google-hosted assets

• groups and associated email lists
  • we could enable Google Groups for Business – a free add-on that has to be enabled
  • can use groups to control access to Google Drive folders
• calendars
• docs and folders
  • work well from a productivity point of view (e.g., for the I-Fest), but hard to control from a management point of view (e.g., the implementation and development call notes that are group-edited during calls)
  • we can use them for drafts and
• Google map of VIVO sites

Atlassian-related assets

• wiki
• JIRA and plugins
• other tools?

things we have and are not using (well)

• http://vivo.ideascale.com
• GitHub issues – if we are not using, document why
• GitHub pages – we have it but it's 3 years old
• SF landing site at http://vivo.sf.net
• other Atlassian plugins or tools we may have access to via DuraSpace
• sourceforge wiki (no longer linked from the vivo.sf.net landing page)
• W3C community group – https://www.w3.org/community/vivo/
  
  

things we have too many of but still need

• a CRM that all project staff can contribute to
• lists of VIVO sites – a registry
  
  • vivo.vivoweb.org
  • a list in the wiki
  • Google map

things we think we need and don't have

• ...

Where should we do our work?

• A Google spreadsheet for simultaneous editing that we copy to the wiki periodically
• Lock down the wiki page (with an explanation of why)

How do we discover our assets?

• Google search
• memory
• interviews
  • Kristi for social media and communications
  • Mike for the Conference
  • developers
  • etc.

How should we communicate to the group?

• Email

adjourned at 3:25 PM ET

Action items

1. Lauren will set up a Google Docs folder and spreadsheet – send her the email address you want to use – we will have edit access and others may view
   1. she will email us when it's ready for us to add content to
2. All – make a first draft contribution of what we know to the spreadsheet
   1. A week (before Mike leaves for his trip)
   2. Wednesday, April 16 at 3 pm ET, 1 pm MT