2022-11-30 DSpace Leadership Group Meeting

Date

30 Nov 2022 11:00-12:30 Eastern Time

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Meeting ID: 894 0388 1543

Passcode: 308322
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Meeting ID: 894 0388 1543
Passcode: 308322

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Leadership Group Members

Nada Mahmoud Aboueata, Qatar University
Tal Ayalon World Bank Group
Pascal-Nicolas Becker The Library Code
Isabel Bernal Spanish National Research Council CSIC
Jose Carvalho KEEP Solutions**
Corey Davis, University of Victoria Libraries
Lieven Droogmans Atmire*
Barbara Hirschmann ETH Zurich
Jyrki Ilva National Library of Finland
Erica Johns Cornell University
Joanna Lee George Mason University
Agustina Martinez University of Cambridge *
user-11d9a Duke University Libraries
Erik Moore University of Minnesota*
Susanna Mornati (4Science) *
Jere Odell IUPUI*
Susan Wells Parham Georgia Institute of Technology
Kristi Park Texas Digital Library*
Jussi Piipponen FinELib-consortium
Beate Rajski DSpace-Konsortium Deutschland
Bronwen Sprout The University of British Columbia
Maureen Walsh The Ohio State University Libraries* (Chair)

LYRASIS attendees

The represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group

**Community At Large Representative

***Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

Agenda

	Time	Item	Information	Who
1	10 min	Welcome	Welcome Welcome to new Leaders Thank you to note-taker	Maureen
2	5 min	Conflict of Interest Policy	Conflict of Interest Forms New Leaders will be asked to complete (around December 1st)	Laurie
3	5 min	Governance	Steering and Vice Chair Elections Call for nominations from Leadership for two Steering seats and Vice-Chair closes December 1, 2022 If needed, ballot sent to Leadership on December 2nd and due by December 7, 2022 Steering terms are three years Vice-Chair term is one year and does not automatically become Chair.	Maureen
4	5 min	Membership benefits	Gold Member Governance Seat Ratio Steering voted positively to move to a 1:2 ratio for Gold seats Gold is one seat available for every two members (1:2) beginning with 2023-2024 membership year	Maureen
5	10 min	Financials	1st quarter (July 2022-Sept2022) financial report Budget is a plan; quarterly financial reports provide updates Overall retained net assets $ 67,603 Does not reflect 7.4 contract labor invoices (approved up to $ 63,000) Variances include Negative: revenue from service provider fees and fundraising Positive: revenue from membership dues; expenses: fringe benefits, travel, and IDC Will need to accelerate fundraising efforts to continue to support funded development	Laurie
6	5 min	Fundraising	Fundraising Update SCOSS fundraising ($ 763,000 US goal for 2 FTEs for 3 years) Overall approx. $ 174,000 US pledged over 3 years; approx $ 50k US each year Development Fund Approx $ 75,000 US in donations and increased membership (most pledged last fiscal year; new pledge thanks to the National Library of Finland)	Laurie, Michele, Kristi
7	10 min	Development	Development Update DSpace 7.5 - Due Feb 20, 2023 Possibly 12 new features: 4 in Tier 2, 3 in Tier 3, 5 in Tier 4. See blue "In development" here: DSpace Release 7.0 Status#Tier2:Medium-HighPriority	Tim
8	5 min	DCAT	DSpace Community Advisory Team (DCAT) update Meetings - all welcome DCAT is dedicating monthly calls through July 2023 to support all (IR managers, developers, etc.) who are implementing DSpace 7.x DSpace 7.x user-facing documentation Learning DSpace New Leadership call	Maureen
9	10-15 min	November Workshops	7.4 November workshops update Over 3000 registrations and over 1400 DSpace members and users attended the live session "Using DSpace 7.4" had 532 live attendees (over 1,000 registered) "Upgrading to DSpace 7.4" had 447 live attendees (over 700 registered) "Developing on DSpace 7.4" had 430+ live attendees (over 700 registered) Recordings available Brainstorm How can we leverage the engagement and momentum?	Tim, all
10	10-15 min	Community Event	Planning for Spring 2023 Community Event February or March event Call for volunteers from Leadership to plan event	Kristi, Susanna, Pascal, Erik
11	5 min	Open Repositories	OR2023 June 12-15, 2023, Stellenbosch, South Africa In-person conference CFP due January 15, 2023 Plans for DSpace proposals?	Maureen
12	5 min	Other business	Updates as time permits	All

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Agenda

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