Status
Context
The VIVO Conference is the major annual event for knowledge exchange and networking in the VIVO Community. Regarding the current situation with the Coronavirus (COVID-19) pandemic being a threat to large parts of the world, it seems reasonable to switch to a virtual conference for this year. In this task force we will organize this virtual event.
Objectives
- Find a program committee that organizes high quality presentations for the 11th VIVO conference
- Organize the technical framework for a virtual conference
- Find a suitable format for this event
- Establish technical and organizational support before, during and after the event.
Deliverables
- a virtual VIVO conference with an attractive program
Suggested schedule
Develop charter | 1 week | 2020-04-07 |
Solicit members and schedule first meeting | 1 week | 2020-04-14 |
Develop action items, assign to team members | 1 week | 2020-04-21 |
Accomplish deliverables, preliminary review | 4 weeks | 2015-XX-XX |
Revise deliverables, final review | 2 weeks | 2015-XX-XX |
Members
Name and Affiliation - task force lead
Name and Affiliation - facilitator
Name and Affiliation - member
Name and Affiliation - member
others to be solicited from the VIVO Community
Meeting Times
US morning, European afternoon
Communication Channels
Distribute proposed charter and solicit participation from community via appropriate mailing list
Announce task force creation and progress on relevant Working Group calls.
Create a page in the VIVO wiki (wiki.duraspace.org), with child pages for agenda, notes, and additional information
Agendas and Notes
Solicit agenda items from task force members 3 days before meeting
Prepare agenda and distribute no less than 24 hours before meeting
Use standard meeting agenda and notes format (see VIVO wiki Task Force Agenda Template (click --> here for example).
