| Info | ||
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| FormingCompleted. 261 attendees. Yay! |
Context
The VIVO Conference is the major annual event for knowledge exchange and networking in the VIVO Community. Regarding the current situation with the Coronavirus (COVID-19) pandemic being a threat to large parts of the world, it seems reasonable to switch to a virtual conference for this year. In this task force we will organize this virtual event.
Objectives
...
By hosting a virtual event, we hope to engage people who would not typically be able to attend a VIVO Conference.
Objectives
- Organize the technical framework for a virtual conference
- Find a suitable format for this event
- Establish technical and organizational support before, during and after the event.
...
- a virtual VIVO conference with an attractive program
Suggested schedule
Perhaps the conference can be in mid/late June?
Develop charter |
1 week
2020-04-07
Done |
Solicit members and schedule first meeting |
1 week
2020-04-14
Done |
Develop action items, assign to team members |
1 week
Done | |
Schedule the conference; communicate save the date | Week of 2020-04- |
Accomplish deliverables, preliminary review
4 weeks
2015-XX-XX
Revise deliverables, final review
2 weeks
2015-XX-XX
Members
Name and Affiliation - task force lead
Name and Affiliation - facilitator
Name and Affiliation - member
Name and Affiliation - member
others to be solicited from the VIVO Community
13 | |
VIVO 2020 Conference | June 16-18 |
Members
- Mike Conlon(University of Florida, facilitator)
- Christian Hauschke (TIB)
- Anna Guillaumet(SIGMA)
- Ralph O'Flinn (University of Alabama, Birmingham)
- Michele Mennielli (LYRASIS)
- Andrew Woods (LYRASIS)
Meeting Times
US morning, European afternoon. 10 AM US Eastern Time, Tuesdays.
Communication Channels
Distribute proposed charter and solicit participation from community via appropriate mailing list
Announce task force creation and progress on relevant Working Group calls.
Create a page in the VIVO wiki (wiki.duraspace.org), with child pages for agenda, notes, and additional information
Agendas and Notes
Solicit agenda items from task force members 3 days before meeting
Prepare agenda and distribute no less than 24 hours before meeting
Slack channel #vivo2020. Join VIVO Slack here: http://bit.ly/vivo-slack
- Conference communication through Twitter (VIVO LG), conference web site (http://vivoconference.org), email lists.
Agendas and Notes
Use standard meeting agenda and notes format (see VIVO wiki Task Force Agenda Template (click --> here for example).Children Display