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Date & Time

  • September 11th 15:00 UTC/GMT - 11:00 EDT

Zoom meeting:

We will be using the DSpace Zoom Meeting Room for our meeting.

Meeting location:  

Enter Meeting ID: 502 527 3040 , followed by #

Zoom information: DSpace Meeting Room


  • Training and Documentation for DSpace
    • Discuss potential working group and call for volunteers

Preparing for the call

If you can join the call, or are willing to comment on the topics submitted via the meeting page, please add your name, institution, and repository URL to the Call Attendees section below.  

Meeting notes

Ongoing training activities:

COAR (Confederation of Open Access Repositories) Training materials planning: 

  • Maximizing the visibility and discoverability of content in repositories: Search engine optimization, Repository registries, Repository registries
  • Software implementation and upgrading: Out-of-the-box implementation of DSpace; Customizing DSpace; Upgrading to the most recent version
  • Repository Interoperability: Best practices for metadata - Dublin Core; An introduction to vocabularies, COAR vocabularies, Instructions on how to implement in your repository; DOIs - what are they and why are they important; How to implement
  • Usage statistics
  • Repository networks and aggregators: Preparing your repository for harvesting - see discoverability; Harvester technologies. 

Making training materials available from Peru Repository Workshop:


  • Which training materials do we need?
  • How do we make them available, e.g. recorded tutorials?

Actions: Set up the DSpace training group (about five people, version agnostic). Interested: Iryna (chair), Kimberly, Pauline, Mariya. Marianne will provide feedback and comments. Iryna will draft the announcement, etc. 

Suggestions: a user handbook, help guides for basic management, demos, walk-throughs for repository managers by repository managers 

Channels: wiki, YouTube, github. 

Issues: The current demo page shows the latest version of the software. Perhaps we need it for the seven supported versions? Suggestion: argue for the current and the last. 

Draft a survey about training materials available already (Iryna). Check the minutes of DCAT Meeting February 2018

Topics: repository management; check Stuart's original list and materials (Old DSpace course), keep the structure, update the materials

Have the basic and advanced sets

Check Bram's Search Engine Recommendations. 

Licenses: aim for CC-BY, discuss other options if some content creators are not comfortable with this (e. g. prefer CC BY-NC). 

Types of the materials: the wiki for the written documentation + enhancements - videos, slides. 

Next month topic: Terry about accessibility needs and requirements to provide guidance to DSpace 7 team. Terry and Kimberly have some examples to share

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  1. We do have a DSpace YouTube account that can be used for Repository Manager Videos. (Tim can help upload videos and a playlist and/or a sub-channel can be created).

  2. Here is some info about a proposal that I made to have multiple running versions of DSpace available in the cloud: Proposal: Create Cloud Instances for DSpace Active Branches

  3. We have some training materials on our Slideshare

    They are mainly focused on DSpace-CRIS and DSpace-GLAM, but probably there is something useful also for DSpace users. 

  4. Thanks for making training & documentation a topic of the meeting !!! 

    Intellij 13 Setup for DSpace Development on Mac OS X

    DSpace 6 Debugging with IntelliJ IDEA 15

    • Format: youtube clip
    • Audience: developers/tech staff
    • Advantages: step by step, visual
    • Disadvantages: should be ideally refreshed once a year, to ensure it stays up to date with recent IDEA versions and DSpace practices

    Atmire Analyzer for SEO

    • Format: self-service web application to learn more about SEO for your DSpace repository
    • Audience: repository managers who already use DSpace
    • Advantages: immediate learning/results 
    • Disadvantages: No extensive A to Z explanation, information is provided in smaller tidbits/advice

    DSpace Advanced Policy Manager

    • Format: youtube clip
    • Audience: Repository managers who already use DSpace
    • Advantages: point and click of a very specific feature, immediate learning
    • Disadvantages: 

    For this one, I think it's a great example of making sure we make our features more intuitive to start from. If a user really needs a video like this to properly understand the feature, we haven't built the feature or the user interface clear enough. So even though the video serves a purpose right now, I really hope there's no need for videos like this for DSpace 7

    Introduction to DSpace Webinar (2013)

    • Format: recording of a webinar, ~20 min of prepared content + Q&A
    • Audience: Aspiring repository managers / People with little to no prerequisite knowledge
    • Advantages: overview, high level
    • Disadvantages: not clearly described in metadata what's all covered in there. No one will land on this video looking for something specific, even though it's addressed

    Metadata Acronym Sheet

    • Format: PDF
    • Audience: Anyone new to the field and confused by acronyms
    • Advantages: relevant even outside of the dspace community
    • Disadvantages: no shared place to keep it, not up to date

    For this particular thing we might be better off with a "DSpace Glossary" as part of the wiki

    Overall observation

    I see great potential in clearly defining a target audience/need, and then thinking how something can be made that has the best chance of staying relevant for a LONG time.

  5. Sorry about missing the call - I would be interested in participating in the training group and contributing to putting together resources for repository managers