2021 December 1 DSpace Leadership Group Meeting

Leadership Group Members

• Tal Ayalon, World Bank Group
• Pascal-Nicolas Becker, The Library Code*
• Corey Davis, University of Victoria Libraries
• Lieven Droogmans, Atmire*
• Rose Fredrick, Creighton University 
• Scott Hanrath, University of Kansas*
• Barbara Hirschmann, ETH Zurich 
• Jyrki Ilva, National Library of Finland 
• Tim McGeary, Duke University Libraries
• Agustina Martínez-García, University of Cambridge^*
• Robert Miller, LYRASIS
• Erik Moore, University of Minnesota
• Susanna Mornati, 4Science*
• Jere Odell, IUPUI*
• Kristi Park, Texas Digital Library* (Chair)
• Beate Rajski, DSpace-Konsortium Deutschland
• Bronwen Sprout, The University of British Columbia
• Gail Steinhart, Cornell University Library
• Ianthe Sutherland, The University of Edinburgh 
  
• Maureen Walsh, The Ohio State University Libraries* (Vice Chair)

LYRASIS attendees

• Laurie Arp
• Michele Mennielli
• Tim Donohue

The  represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group

Meeting time:  4PM-6PM UTC

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Meeting ID: 502 527 3040

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Agenda

Notes: 

1. Welcome and Introductions
   1. Housekeeping: Kristi's final meeting as chair. Meet quarterly, 2 hours, no breaks. Rotate note taker alphabetically.
   2. LYRASIS staff and members of Leadership each introduced themselves
2. DSpace Development Report
   1. Tim gave an update on the current status on the current status of DSpace 7 development.
      • A lot of great feedback so fr on 7.0 and 7.1
      • 7.2 is scheduled for February 7, 2022. Three major features expected:

        • Embargo entire item

        • Feedback form
        • Export metadata (to CSV) from search results
      • Starting with 7.3, we will move to 3 releases per year to allow a few more larger features
      • 7.3 will be 4 months later than 7.3, around early June 2022.
      • Reminder of how we got here (See "Milestones" in DSpace Release 7.0 Status) & Prioritization of 7.x features
      • Opportunities for contribution to DSpace development
        • New features funded from DSpace budget are built in priority order. We are averaging around 3 funded features per release.
        • New features donated to DSpace are accepted at any time (regardless of priority ordering).
3. DCAT Report
   
   1. DCAT is currently working on end-user documentation for 7.x to compliment existing DSpace 7 documentation on the wiki.
   2. Second documentation sprint November 15-28, 2021 (2021 DSpace 7.1 User Documentation Sprints)
4. Governance Matters     
   1. Elections of community-at-large members
      
      • The Leadership Group retains two voting seats for community participants (i.e. non-members). Nominations were solicited for these seats last month.
      • Ex officio, non-voting seats are also available at the discretion of Leadership.
      • Steering shared their recommendations
      • Leadership voted to fill the two voting seats. Lautaro Julián Matas and Tiago Ferreira elected.
      • Leadership voted to fill two non-voting seats. Victor Gomez and Ayenew Fentahun were elected to ex-officio, non-voting

                b. Call for nominations for Leadership/Steering Chair and Vice Chair

• • • Steering: Open nominations for three three-year terms and one one-year term seats. Nominations due in one week. Specify term willing to run for.
    • Once Steering is seated, a Chair (two-year term, from Steering) and Vice-Chair (one-year term, from Leadership or Steering) will be elected.

       5. Financial Update

a. Laurie provided a financial update.

• • • Recent financial reports shared in email
      • DSpace has $ 43,000 in net assets (as of 10/31/21)
      • Variances include Fundraising and related expenses (SCOSS delayed fundraising campaign start)
      • Report does not reflect 7.1 paid development expenses yet
    • Update on paid development costs
      • 7.1 dev costs estimated to be approx $ 31k (lower than budgeted)
      • 7.2 approved up to 2.0 FTE $ 63,000
      • 7.3 approved up to 2.0 FTE up to $ 84,000 (likely less)

b. LYRASIS has an up to a $25,000 match for fundraising for the year outside of membership

• • • National Library of Finland contributed $15,000.
    • $10,000 remains to be matched. If you have end of year funds, great opportunity to double the contribution.

       6. SCOSS update

a. DSpace was selected as one of three open source infrastructure projects endorsed in SCOSS's latest funding call, which began this fall.

b. Questions for consideration from potential funder:

• • • is there a procedure regarding the declaration of links or conflicts of interest within the nomination process in the boards (steering, leadership)?
    • is DSpace considering writing a living will type document in the coming months/years?

c. Working group to look at proposal for policy text - Conflict of Interest statement. Call for volunteers.

       7. Product Visioning Working Group update: Preview of draft recommendations

a. Scott provided an update on the work of the group to date, their charge, and their three preliminary recommendations:

• • • Modularize the DSpace Architecture
    • Empower Users

    • Explicitly conform to selected standards and international
      initiatives

b. Report will be out within the next week or two

       8. Any other business, as time allows

a. No time