Tuesday April 28, 2020, 10 AM US Eastern Time
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https://uflphi.zoom.us/j/637396803
Meeting ID: 637 396 803
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Meeting ID: 637 396 803
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Attendees
Resources
Google folder for conference planning : https://drive.google.com/open?id=1twfmRLizReayBs8IsYi0-lH8tbJ-B09J
Conference web site Github: http://github.com/vivoconference/vivo2020.git
Agenda
- EuroCRIS update
- Registration site https://www.eventbrite.com/e/2020-vivo-conference-tickets-97993221363
- Anything to change? Ready to open?
- Website
- Communication
- Sponsorship - https://docs.google.com/document/d/1swymeQmkSxDugCoaZaO0-6lkyYe-xOQ1b9JutO5Cj7Q/edit
- Encouraging submissions, reviewers
- Other
Notes
- EuroCRIS is considering whether to have a session or a track. They continue to have discussions. The door is open for whatever they prefer.
- The group discussed opening registration. Steps:
- Mike will improve the EventBrite site with better wording for the opt-in question. We will say "the VIVO Project" when describing "who" might reuse an opt-in email. The VIVO Project is described as the conference organizer with information about the VIVO Project available at EventBrite.
- Mike will update the web site to include links to the registration site.
- Anna will draft an email for review by the group.
- EventBrite, web site and email should be ready today.
- Email will be sent tomorrow morning.
- The group discussed sponsorship.
- Michele shared the prospectus. The group agreed – ready to go.
- Anna will add some graphics touches
- Michele and Julia will discuss potential sponsorship with Ann Beynon, a long time sponsor, to make sure it is ready for wider distribution. Meeting is expected this Friday.
- Following discussion, the prospectus will be made available on the conference web site.
- The group adjourned within 30 minutes