2025-02-19 DSpace Leadership Group Meeting

Date

19 Feb 2025 11:00 am-1:00 pm EST (Eastern Standard Time)

Zoom:  Link in calendar invite

Leadership Group Members

• Bridget AlmasLyrasis* (Ex-officio, Lyrasis seat)
• Pascal-Nicolas Becker The Library Code*
• Isabel Bernal Spanish National Research Council CSIC
  
• Bill Branan Johns Hopkins University
• Kimberly Chapman University of Arizona Libraries (Ex-officio, DCAT Chair)
• user-58958 Duke University
• Lieven Droogmans Atmire*
• Mohit Garg Indian Institute of Technology Delhi**
• Scott Hanrath * (non-voting Steering attendee)
• Barbara Hirschmann ETH Zurich
• Jyrki Ilva National Library of Finland
•  Owen Iyoha, Eko-Konnect Research and Education Initiative**
  
• Erica Johns* (non-voting Steering attendee)
• Ed Kirkland University of Nottingham
• James MacKenzie University of New Brunswick 
  
• Agustina Martinez-Garcia University of Cambridge*
• Lautaro Matas  LA Referencia***
  
• Erik Moore University of Minnesota*
  
• Susanna Mornati (4Science) 4Science*
• Jere Odell  IU Indianapolis
• Kristi Park Texas Digital Library*
• Beate Rajski DSpace-Konsortium Deutschland
• Julien Sicot EPFL
• Paschal Ssemaganda World Bank Group
• Carolyn Sullivan University of Ottawa
• Ianthe Sutherland University of Edinburgh
• Maureen Walsh Chair, The Ohio State University Libraries*

Lyrasis attendees

• Tim Donohue 
• Holger Lenz 
• Michele Mennielli 

Guest

• Andrea Bollini (4Science) 

The  represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group

**Community At Large Representative

***Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

Agenda

Notes

1    Welcome

2    Leadership

• Susanna Mornati is retiring (congrats!); Andrea Bollini will step in on behalf of 4Science.

3    Elections

• Call for nominations for Susanna's seat on steering forthcoming.

4    DSpace-CRIS

• Andrea Bollini presenting.
• See videos on YouTube: "DSpace-CRIS Use cases": https://www.youtube.com/playlist?list=PLyi2I60JuG8mg1epHENLoTpztYQz062Ng
• Demo of DSpace-CRIS 8: is close to normal DSpace; however, is configurable without changing source code; item records look a different from DSpace (also configurable); some integrations installed out of the box: stats, altmetrics, etc.; affiliation information can be linked to authors; authors displaced in person entity; search displays also configurable; entity displays are configurable; can configure privacy/authority for linked-data related to person entities, funding, etc.; also additional tools in the submission form: e.g., metadata extraction from files; usage stats are SOLR based and entity-, repo- levels, and filterable on date ranges: Repo managers can do many configurations from the user interface; Security is more granular than DSpace (such as who may be able to make what edits to an item/entity); short-name URLs possible; citation styles embedded. 
• Questions:
  • Ease of configuration? Repo managers can configure, not too complicated.
  • Where do metrics come from: Metrics from Scopus require subscription and access to Scopus API, other providers possible
  • Are all these features open source? Yes, all showed functionalities are open source and freely available on github
  • Is the demo site available for user testing? Open for discussion, but not yet.

6    Lyrasis

• Bridget Almas - 2nd quarter financial report: about $27K available in development fund; overall revenue is a little higher than budget; expenses a little over budget; some variances due to changes in roles, SCOSS, etc. In general doing well.
• Question: given unknowns from US institutions, will DSpace plan accordingly? (Good point).
• Bridget - Org Home Report: focused on today and how to move forward; what to do to improve. Recommendations - urgent category: articulate values (underway, see: https://lyrasis.org/organizational-home/), review cost model as transparent nonprofit (work has started), develop service level agreements, address concerns about conflict of interests, restart regular meetings of program chairs. Open to feedback.

7    Development

• Tim: 8.1, 7.6.3 went out the door last week. Thanks everyone. Performance improvements and accessibility improvements. Welcome feedback.
• Tim: 9.0 expected in late May (5/26). Feature request deadlines this week. Expected to be smaller on the list of new features. 9.0 will have a lot of dependencies updates.
• Questions: Testathon still on schedule for April 7-18? Yes.
• Holger on Accessibility: VPAT in progress; in process of resolving three to four items; hopeful to release in next month.
• Maureen: DSpace demo and sandbox servers: DSpaceDirect will be listing the cost on their DSpace Registered Service Provider template this budget year.

8    Future Planning

• Re DSpace/DSpace CRIS merger status:
  • Holger - membership of Strategy and the Technology committees finalized; first meeting to be 2/26 for Strategy Group, members will receive homework; wiki pages for notes etc available for both groups.
  • Tim - Technology group established, met last week. First meeting to familiarize members with both projects and history of merger idea. Meeting every two weeks.
  • Meeting notes publicly available, see links in agenda above.

9    Break

10    Governance

• i missed this, sorry, if possible, would someone please fill in (J.O.)

11    DCAT

• Testathon working group will be forming.
• Participation in monthly meetings has been strong. User groups very popular. (Partly bc North American group meets on every other year.)
• Hard to find chairs for working groups.
• UX Working Group is wrapping up its work. With report forthcoming.
• Engagement good, but community of busy.

12    Membership Updates

• Holger: one new member, Silver level (FAO UN); lost a member; some leads ... new member expected next month.
• Holger: Exploring how to convert SCOSS contributors into members. Can those that pledged one-time contributions become regular members?
• Kristi Park: many SCOSS contributors are consortia ... how to have a consortia-based membership program?

13    Membership and Fundraising

• One-to-one outreach: Anyone interested? Reach out to DSpace institutions and ask them about membership.
  • Response: 
    
    • Kristi, Jere: would participate
• Member summit idea: It has been done in the past (in the DuraSpace days ... as a DuraSpace project summit). Would it be beneficial to have a virtual summit? When to do it? Response:
  • Kristi: likes the idea, would be beneficial to members.
  • Maureen: Could have two per year.
  • Jyrki: Please keep time differences in mind. (Seconded by Pascal.)
  • Maureen: Could have meetings a & b to accommodate time differences.

14    Communications/Outreach

• Holger: Video series that explains DSpace community and how to get involved. 1st video ready for feedback: https://lyrasis-my.sharepoint.com/:v:/g/personal/lenz_lyrasis_org/EfazWYEvcrhApnAfZLMab6QBK6DH3GxHzCr9s9iIOeOpfA?nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D&e=EA7bnq
• Maureen: Excellent work. Not public yet. Please offer feedback by end of the day on 2/26.

15    Community

• Events?

16    Travel/Global Outreach

• Maureen read notes (had trouble hearing this, J.O.)
• Questions

17    OR2025

18    Lyrasis

19    Meetings

20    Other business

Action Items

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