2023-05-09 DSpace Leadership Group Meeting

• Welcome
• Thank you to note-taker

Maureen

DSpace Governance and Organizational Home

• In the April 24^th meeting, Steering discussed the role of Lyrasis (as the organizational home) in DSpace governance with guest John Wilkin, CEO of Lyrasis. John  proposed that Lyrasis not have a vote in DSpace governance due to conflict of interest but stressed a strong ongoing commitment to DSpace. Laurie would continue as the Lyrasis member on Steering and Leadership, but if the change is approved, the Lyrasis seat would move to an ex officio non-voting seat. The Lyrasis voting seat is in the MOU. If this is change is approved, Lyrasis would abstain from any future votes until the MOU is revised, likely in early 2024.

• Steering voted in support of Lyrasis relinquishing voting seats and moving to an ex officio non-voting seat on Steering and an ex officio non-voting seat on Leadership.
• Steering recommends that Leadership approve this change.

DSpace quarterly financial report (through March 2023) sent via email

• The fiscal year is July 1- June 30. This report reflects the progress through the 9-month mark of the fiscal year.
• Variances include:
  • In DSpace’s favor: membership dues (includes onetime donations), fundraising, travel, IDC
  • Negative to DSpace: service provider fees, SCOSS pledges, consultants
• Overall, we are slightly ahead of revenue expectations overall and slightly below expected expenses.
• Upcoming: DSpace 7.6 funded development invoices
• Note, the SCOSS pledges can only be used to support SCOSS staffing goals (Program Coordinator and Junior Developer). That revenue isn’t available for other program activities. Thus, the SCOSS pledges make it appear we have more funds available for all activities than we do.
  • Retained (previous year's) assets: $ 67,000 ($ 39,311 US non SCOSS)

DSpace Proposed FY23-24 budget sent via email for discussion and Leadership approval

• Proposed budget approved by Steering April 26
• Proposed budget document includes the current FY22-23 budget and financials year to date for additional context
• Budget is a plan; governance can be more or less aggressive
  • consider variables:
    • revenue: membership, RSP program, SCOSS, fundraising, etc.
    • costs: labor, travel, paid development, etc.

Fundraising Update

• SCOSS fundraising
  • New pledge of 250 Euros from CAUL (University of Waikato)
  • New pledge of $ 20,000 US from Jisc (University of Nottingham)
• Development Fund
  
  • Ohio State $10,000 (in new fiscal year)
  • DuraSpace Community Supported Programs (Lyrasis): $15,000
  • Cambridge $15,000
  • Cambridge paying 4Science for bulk access management control development work for 7.6
  • Virginia Tech $ 5,000

DSpace Grant Work

Development Update

• DSpace 7.6 - Due on Tues, June 20.
• Expected new features in 7.6
  • Bulk access control management (existed in 6.x)
  • Support for Primary Bitstreams (existed in 6.x)
  • Support for Curation Tasks in submission process (existed in 6.x)
  • Signposting support (to align with COAR Next Generation Repositories recommendations)
  • Upgrade to Angular 15 (latest version)
• 7.6 will be the final 7.x release which includes new features
  • 8.0 development will begin after 7.6
  • There will be additional 7.x releases after 7.6, but they will be bug/security fix only

DSpace Community Advisory Team (DCAT) updates

• New DCAT Chair
  • Kimberly Chapman, Campus Repository Services, University of Arizona Libraries, is the new incoming Chair of DCAT
  • Kimberly's term will begin July 1, 2023.
    • The DCAT Chair is a one year renewable term that follows the DSpace Governance year (November 1 - October 31) but Kimberly has agreed to start a little early.
      
    • The term for the new Chair this year will be July 1, 2023 - October 31, 2024.
  • If not already a member of Leadership, the DCAT Chair has an ex officio, non-voting seat on DSpace Leadership.

OR2023 June 12-15, 2023, Stellenbosch, South Africa

• DSpace will be represented by Agustina for the Repository Rodeo