Page History

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Notes

1. Welcome

Maureen opens the meeting.

2. Lyrasis

Maureen outlines discussion from DSpace steering meeting (4/24/2023) about DSpace governance and Lyrasis as our organizational home. John Wilkin, Lyrasis CEO, joined the Steering meeting to discuss his vision for the future of Lyrasis and to share his perspective about the appropriate role of the organizational home in DSpace governance. Maureen notes John and Lyrasis' strong ongoing commitment to DSpace. John proposes that Lyrasis refrain from voting to prevent a potential conflict of interest. Within John's proposal, Laurie would the Lyrasis representative on Steering and Leadership with an ex offcio non-voting seat. Steering discussed this, voted, and approved Lyrasis moving into an ex officio non-voting seat on Steering and Leadership.

The shift from voting to non-voting governance member will require a change in the DSpace/Lyrasis MOU. If Leadership approves this proposal, Lyrasis will abstain from voting until the MOU is updated, likely in early 2024. This would follow the regular review cycle of every three years.

Maureen shares that Steering recommends that Leadership approve this proposal. Maureen opened the floor for a discussion for Leadership to consider the proposal.

Leadership discussed the role of Lyrasis in governance, the duality of their role as the organizational home of DSpace and as a service provider with DSpace, and pros and cons of a voting seat.

The role of service providers on Leadership was clarified during the discussion. DSpace Certified Platinum service providers have a voting seat on Leadership. DSpace Certified Gold service providers are eligible for a community-at-large seat on Leadership.  

Maureen invites others to add to the discussion before moving forward in the agenda. Maureen notes that while there is a quorum, there are a few people missing from the meeting and that we will forgo voting now and instead she will send an email to everyone so that missing participants have a chance to also vote. Maureen states that we'll be voting on whether to approve Lyrasis moving to ex officio, non-voting seats on Steering and Leadership.

3. Financials as of March 2023

Laurie presents the financials through March 2023. Laurie reminds the group that a budget is a plan There are remaining expenses for the fiscal year for 7.6 invoices, but not many.

Laurie shares the financials and points out the specific variances.

4. Proposed Budget for 23/24

Maureen: Email with proposed budget approved by Steering on 4/24/2023. Now the budget proposal is brought to Leadership for discussion and approval. The sent budget includes current fiscal year budget and financials year to date. Maureen highlights Laurie's mention that the budget is a plan, and discusses the variables we need to consider. Maureen notes that the 7.6 invoices will be paid out of the current fiscal year.

Maureen asks if there are any adjustments to the current proposed budget that people would like to suggest. Maureen suggests if there are no other comments, questions, or adjustments to the proposed budget for 23/24, that she will share the budget for Leadership vote also through email.

5. Fundraising

Kristi Park shares we've had a  good quarter with fundraising and a number of institutions have really stepped up to support ongoing paid development, really helping to get DSpace 7 over the finish line.

Michele Mennielli discusses DSpace grant work And shares there will be a CORE meeting in Costa Rica next week with a a DSpace upgrade workshop.

6. Development work

Tim Donohue: the agenda captures the majority of updates. Briefly, working on DSpace 7.6, with estimated release date of 6/20/2023. The expected new features focus on feature parity with DSpace 6, bulk access control management is the most significant feature currently being worked on. Also working on adding support for primary bit streams, curation tasks, and the submission process. Other expected additions: adding signposting support to align with the COAR next generation repository recommendations, upgrading to angular 15 for the user interface to stay up to date with the latest version of angular, and bug fixes. Reminder that 7.6 is the final 7.x release that will have new features. After 7.6 we will be planning for DSpace 8 development.

Tim welcomes contributions to improve the DSpace technical documentation as people work through challenges and gaps in documentation.

7. DCAT update

Maureen is stepping down from the chair role on DCAT and Kimberly Chapman (University of Arizona) will be her successor, starting July 1, 2023. If DCAT chair is not already a member of DSpace leadership, they have an ex officio, non-voting seat on DSpace Leadership so that there is a connection between DCAT and governance.

There have been two webinar/presentations by 4Science and Atmire recently with lots of participation.

8. Community Events

Michele Mennielli: COAR Costa Rica event with DSpace7 workshop (first DSpace workshop in Spanish). The meeting will be streamed- they will send a link.

Tim Donohue: there will be a Q&A approximately a month after the 7.6 release for the community, no set date but likely in July. Because many people travel in July, the event will be recorded. 

Kristi Park: the Texas Digital library is having their annual Texas conference on digital licenses next week and there will be several space-focused events.

Maureen: For Open Repositories, Augustina will represent DSpace in the Repository Rodeo.