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Facilitator: Felicity Dykas
- Topics from attendees
- Sprint planningPlanning for DSpace 7.0 Documentation Sprints
- DSpace 7 release notes: Release Notes#ReleaseNotes
- Review documentation outline: Documentation outline
- Ask the community if they have their own documentation for anything covered in our Documentation outline
- Need a template for documentation formatPlanning for DSpace 7.0 Documentation Sprints Volunteer assignments for setting up Documentation sprints Documentation outline - DRAFT - DSpace 7 documentation task list
- Volunteers
- Draft a template for documentation format
- Draft announcement to recruit volunteers to help with sprints - Iryna - DONE
- Develop tracking spreadsheet - Gail - DONE
- Set up Google drive - Kimberly - DONE
Preparing for the call
If you can join the call, or are willing to comment on the topics submitted via the meeting page, please add your name, institution, and repository URL to the Call Attendees section below.
Meeting notes
- Topics from attendees
- Embargo - Pauline
- Self-submission allows submitters to set embargo
- They use a cron job to release the item
- Pauline has seen that the embargo feature will be turned off at some point. What are others planning?
- Note: embargo can be set at item level or for bitstreams
- Anne - sets the embargo policies when adding items
- embargo can be on the entire item or on bitstreams
- Also use withdrawn status for some
- Kimberly - use embargo dc.description.release to tell users about the embargo
- bitstream controlled by embargo feature
- only use this in theses and dissertations
- Grad School does not allow hidden metadata record
- Question: how does date available work? Seems to be the same as date.accessioned.
- Self-submission allows submitters to set embargo
- Embargo - Pauline
- Planning for DSpace 7.0 Documentation Sprints
- DSpace 7 release notes: Release Notes#ReleaseNotes
- Review documentation outline: Documentation outline
- Ask the community if they have their own documentation for anything covered in our Documentation outline
- Need a template for documentation format
- Include role(s)
- Volunteer assignments for setting up Documentation sprints Documentation outline - DRAFT - DSpace 7 documentation task list
- Volunteers
- Draft a template for documentation format
- Draft announcement to recruit volunteers to help with sprints - Iryna - DONE
- Develop tracking spreadsheet - Gail - DONE
- Set up Google drive - Kimberly - DONE
- Volunteers
- Invitation: https://docs.google.com/document/d/1DK-IZD7qFLZO6UDK7Uruxe8Wwdu8MtebY8SiRtbvCgg/edit
- Spreadsheet: https://docs.google.com/spreadsheets/d/1R3k-hQp81yIseIyxRqiY1i_WfPGY0uf5ZnwI-M8nr-0/edit#gid=0
- DSpace roles
- Administrator role needs clarification
- system administrator << this is the intention
- community or collection administrator
- Administrator role needs clarification
- DSpace roles
- Process
- Assign week
- Planning group determine list of tasks
- Planning meeting - can record it so those who cannot attend can watch
- how the sprint will work
- where to put information
- collect links to available documentation
- set up teams
- set up co-working sessions; hosted by someone who can answer questions
- how the sprint will work
- Need to determine mechanics for reviewing, approving, making a document live
- sample how to: https://wiki.lyrasis.org/x/jIHkCw
Call Attendees
Maureen Walsh The Ohio State University Libraries
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Kimberly Chapman University of Arizona Libraries
Iryna Kuchma EIFL
Apologies