DRAFT outline of user-facing documentation, where users may be:

  • Administrators (the DSpace administrator role, as opposed to a system adminstrator)
  • Submitters
  • End user (e.g. readers)

Some caveats:

  • This quite likely has some unnecessary items, items that can be combined, or missing items.
  • Different instances will have different features enabled, and these may impact what roles have access to them. Versioning and embargoes may be actions that users can take, or actions that only admins can take, depending on an instance's configuration.
  • List compiled on basis of knowledge of DSpace 6, beta 1-3 release notes, quick exploration of demo site and Atmire videos. May require updating to better align with DSpace 7.
  • List NOT checked against existing technical documentation for redundancy.

DSpace administrator role

  • Community and collection management
    • Create and edit a community (Create a top level community, Create a subcommunity, Edit the metadata associated with a Community; Upload a new image to a Community page);
    • Create, edit and delete a collection; Edit the metadata associated with a Collection
    • Manage permissions for a community or collection
  • Content management
    • Edit an item
      • Metadata
      • Bitstreams
    • Manage access to an item
    • Version an item
    • Move an item
    • Map an item from one collection to another
    • Withdraw and reinstate an item
    • Delete an item
    • Embargo an item
    • Lease an item
    • Export collection
    • Export metadata as csv, reimport
    • Batch edit metadata
    • Batch import (think this is documented in technical?) (Upload a batch through the web interface, Upload a metadata batch (CSV only, no file zip) through the web interface)
    • Import metadata (from file, from external source)
    • Batch administration of authorization policies for items
    • Using spreadsheets to
      • map items to collections
      • delete items
      • add items
  • User management
    • Add or update an eperson
    • Create or update a group
    • Impersonate a user
  • Registry management
    • Metadata
    • Format
  • Other admin functions
    • Administrative search
    • Perform curation tasks
    • Create new workflow / edit existing workflow
    • Manage active workflows
    • Access / manage processes

DSpace submitter role

Use "MyDSpace" to

  • Submit a new item (does this need to be broken down at all?)
  • View past submissions
  • Perform workflow tasks

DSpace end user (reader) role

  • Create and manage account, log in
  • Contact service administrators
  • Subscribe to content updates (RSS, email)
  • Search DSpace
  • Browse DSpace
  • View an item
  • Special cases readers may encounter
    • Restricted item (embargo or lease)
    • Restricted item (permissions)
    • Versioned item
  • View usage statistics (for an item, collection, community or entire repository)
  • Link to DSpace content (hint: use the handle)
  • No labels

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