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This task force is forming. What a great time to join!. If you would like to help plan and organize the VIVO 2017 Conference, please contact the Conference hair, Alex Viggio. Thanks! |
Context
This task force organizes the 2017 VIVO Conference.
Deliverables
- Everything needed to hold the 2016 conference, including, but not limited to:
- Selecting the site
- A full program of keynotes, invited, contributed speakers, posters and workshops
- All conference logistics including planning of food and beverage, signage, registration, collaboration dinnerand related events
- All conference marketing and promotion, including email, print media, social media, and web site
- All conference sponsorshipConference recognition program, including two contests (apps and data)
- Wrap-up and transition to the 2017 next conference planning task force, including
- Selection of site for the 2017 next conference
- Selection of the program and conference chairs for the 2017 next conference
- Posting of presentations and photographs from the 2016 conferenceprevious conferences
Schedule
The task force will work all year up and through next year's conference. A simplified/conceptual schedule is below. A revised/detailed schedule will be available from Designing Events shortly,
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| Week | Status |
September | Recruit task force members, conduct, review |
| previous conference survey, post presentations and photographs from |
| previous conference, review conference timeline | |
October | Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site. |
November | Begin marketing and sponsorship work. RFP for next site. |
December | Begin keynote invites |
| January | Begin invited speaker solicitation, begin sponsor solicitation |
Call for workshops, papers and panels |
| February | Recruit reviewers, invited speakers selected and confirmed. |
| March | Late-breaking call for papers |
| April | Continue marketing and promotion Assign reviewers Finalize program Registration opens |
| May |
Finalize sponsorship, signage |
| June |
Members
New this year
- Run the conference as a task force. Open participation by the community. Year long process. Materials gathered in the wiki for re-use.
- Identify roles and responsibilities. See Conference roles and responsibilities
- Organize the conference work under several key rols – in the past we had just program chair and conference chair. This year we are considering adding a marketing chair and sponsorship chair. Each should have volunteers working with them.
Meeting Times
| Workshops, meetings, and conference | |
| July | Early bird registration ends, announce workshops, poster submission deadline ends |
| August | Finalize all activities |
| September | Conference begins |
Members
Violeta Ilik - Conference Chair
Nataša Popović - Local Organizing Committee Chair
Ruben Verborgh - Program Chair
Miguel Garcia, Clarivate
Meeting Times
On Wednesdays at 10AM EST every 2 weeks (as necessary).TBA
Communication Channels
The wiki will contain progress information.
VIVO Updates emails as needed
- Conference chairs brief the Steering Group as needed
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