This task force organizes the VIVO Conference.


  • Everything needed to hold the conference, including, but not limited to:
    • Selecting the site
    • A full program of keynotes, invited, contributed speakers, posters and workshops
    • All conference logistics including planning of food and beverage, signage, registration, and related events
    • All conference marketing and promotion, including email, print media, social media, and web site
    • All conference sponsorship
  • Wrap-up and transition to the next conference planning task force, including
    • Selection of site for the next conference
    • Selection of the program and conference chairs for the next conference
    • Posting of presentations and photographs from previous conferences


The task force will work all year up and through next year's conference.  A simplified/conceptual schedule is below.



Recruit task force members, conduct, review previous conference survey, post presentations and photographs from previous conference, review conference timeline


Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site.


Begin marketing and sponsorship work. RFP for next site.


Begin keynote invites

Begin invited speaker solicitation, begin sponsor solicitation

Call for workshops, papers and panels

FebruaryRecruit reviewers, invited speakers selected and confirmed.
MarchLate-breaking call for papers

Continue marketing and promotion

Assign reviewers

Finalize program

Registration opens


Finalize sponsorship, signage

JuneWorkshops, meetings, and conference
JulyEarly bird registration ends, announce workshops, poster submission deadline ends
AugustFinalize all activities
SeptemberConference begins


Violeta Ilik - Conference Chair

Nataša Popović - Local Organizing Committee Chair

Ruben Verborgh - Program Chair

Julia Trimmer

Alex Viggio

Miguel Garcia, Clarivate

Mike Conlon 

Huda Khan

Meeting Times

On Wednesdays at 10AM EST every 2 weeks (as necessary).

Communication Channels

  • The wiki will contain progress information.

  • VIVO Updates emails as needed

  • Conference chairs brief the Steering Group as needed