Context

This task force organizes the VIVO Conference.

Deliverables

Everything needed to hold the conference, including, but not limited to:
- Selecting the site
- A full program of keynotes, invited, contributed speakers, posters and workshops
- All conference logistics including planning of food and beverage, signage, registration, and related events
- All conference marketing and promotion, including email, print media, social media, and web site
- All conference sponsorship
Wrap-up and transition to the next conference planning task force, including
- Selection of site for the next conference
- Selection of the program and conference chairs for the next conference
- Posting of presentations and photographs from previous conferences

The task force will work all year up and through next year's conference. A simplified/conceptual schedule is below.

Week	Status
September	Recruit task force members, conduct, review previous conference survey, post presentations and photographs from previous conference, review conference timeline
October	Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site.
November	Begin marketing and sponsorship work. RFP for next site.
December	Begin keynote invites
January	Begin invited speaker solicitation, begin sponsor solicitation Call for workshops, papers and panels
February	Recruit reviewers, invited speakers selected and confirmed.
March	Late-breaking call for papers
April	Continue marketing and promotion Assign reviewers Finalize program Registration opens
May	Finalize sponsorship, signage
June	Workshops, meetings, and conference
July	Early bird registration ends, announce workshops, poster submission deadline ends
August	Finalize all activities
September	Conference begins

Violeta Ilik - Conference Chair

Nataša Popović - Local Organizing Committee Chair

Ruben Verborgh - Program Chair

Miguel Garcia, Clarivate

On Wednesdays at 10AM EST every 2 weeks (as necessary).