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Tuesday April
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7, 2020, 10 AM US Eastern Time
Connection Info
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Join Zoom Meeting
https://uflphi.zoom.us/j/637396803
Meeting ID: 637 396 803
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Meeting ID: 637 396 803
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Attendees
Resources
Google folder for conference planning : https://drive.google.com/open?id=1twfmRLizReayBs8IsYi0-lH8tbJ-B09J
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Conference web site Guthub: http://github.com/vivoconference/vivo2020.git
Agenda
- Welcome. Health and Safety check
- Basic shape of the conference
- two days? Not full days.
- Invited/keynotes
- Lightning talks?
- Submitted? Includes demos (screen shares)?
- Getting a first announcement out – save the date
- Pick the dates. How/when?
- Get the web site ready. Almost ready (Mike has been editing).
- Need dates
- Need a photo
- Lots more. Who can take the lead on each?
- Who else can help besides the five people on this call?
- Program chair/program
- Use Open Review. Violeta has put Mike in contact with Pamela at OpenReview. Should be ready in a few days.
- Matthias Brochhausen (ontologist, UF) has accepted as a keynote.
- Sponsorship
- Communications
- Web site
- Zoom hosting
- Organizing of submitted materialsModerators/session chairs – will need some instructions
- When does this group meet again?
Notes
- Keep it simple. Do things. Less talking. Program chair would slow us down. Just this year. People from interest groups. People from LG.
- Engage EuroCRIS
- Full day event. Shorter sessions. Spread more? Shorten presentations. Social aspect. How do we translate? Assigning people to rooms. Each room talks about the same thing?
- Short bunch of talks followed by break, followed by discussion. Repeat.
- Potential tracks: Development. RIM/EuroCRIS. Ontology.
- 3 days June 16-18. Format TBA.
- Anna will lead communication efforts and work with LYRASIS and the SCTF on communication channels.
- Anna will discuss the web site image with the SIGMA marketing team.
- Anna will draft a Save the Date message and share with the group.
- Ralph will download the web site and get it running locally. Mike and Ralph will compare notes about the web site. The group will discuss the web site next time.
- The group agreed to meet in one week.
- Michele will lead sponsorship efforts. Past web sites show past sponsors. Sites have been sponsors.
- Michele will draft a Google Doc in the conference folder regarding potential sponsor benefits/engagement.
- Michele will follow-up with EuroCRIS.
- The group decided to move forward without a program chair. The group will serve as program chair.
- Mike will organize a meeting one week from today.
- Some concerns about the security of Zoom. Some meetings have been hacked with bad consequences. Stay aware of community/Zoom response to issue.
- Mike will follow-up regarding security of Zoom. Mike's Zoom room is for protected health information. Why is it considered secure?
- Mike is following-up on Open Review.