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- Everything needed to hold the 2016 2017 conference, including, but not limited to:
- Selecting the site
- A full program of keynotes, invited, contributed speakers, posters and workshops
- All conference logistics including planning of food and beverage, signage, registration, collaboration dinnerand related events
- All conference marketing and promotion, including email, print media, social media, and web site
- All conference sponsorship
- Conference recognition program, including two contests (apps and data)
- Wrap-up and transition to the 2017 2018 conference planning task force, including
- Selection of site for the 2017 2018 conference
- Selection of the program and conference chairs for the 2017 2018 conference
- Posting of presentations and photographs from the 2016 2017 conference
Schedule
The task force will work all year up and through next year's conference. A simplified/conceptual schedule is below. A revised/detailed schedule will be available from Designing Events shortly,
| Week | Status |
September | Recruit task force members, conduct, review 2015 2016 conference survey, post presentations and photographs from 2015 2016 conference, review conference timeline |
October | Review/finalize conference organization, meeting processes. Announce site and dates. Launch web site. |
November | Begin marketing and sponsorship work. RFP for 2018 site. |
December | Begin keynote invites |
| January | Begin invited speaker solicitation, begin sponsor solicitation |
| February | Call for workshops, papers and panels |
| March | Begin reviewing abstracts, finalize workshops |
| April | Late-breaking call for papers |
| MayCall for contest participants, finalize schedule | Continue marketing and promotion |
| JuneRFP | for 2017 locationFinalize program |
| JulySelect/conform 2017 location and dates | Finalize sponsorship, signage |
| August | Workshop Workshops, meetings, and conference |
Members
New this year
Volunteers needed
- Marketing chair
- Sponsorship chair
- Run the conference as a task force. Open participation by the community. Year long process. Materials gathered in the wiki for re-use.
- Identify roles and responsibilities. See Conference roles and responsibilities
- Organize the conference work under several key rols – in the past we had just program chair and conference chair. This year we are considering adding a marketing chair and sponsorship chair. Each should have volunteers working with them.
Meeting Times
TBA
Communication Channels
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