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changes.mady.by.user Maureen Walsh

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TimeItemInformationWho
110 minWelcome

Welcome

  • Welcome to new Leaders
  • Thank you to note-taker

Maureen

25 minConflict of Interest Policy

Conflict of Interest Forms

  • New Leaders will be asked to complete (around December 1st)
Laurie
35 minGovernance

Steering and Vice Chair Elections

  • Call for nominations from Leadership for two Steering seats and Vice-Chair closes December 1, 2022
  • If needed, ballot sent to Leadership on December 2nd and due by December 7, 2022
  • Steering terms are three years
  • Vice-Chair term is one year and does not automatically become Chair.
Maureen
45 minMembership benefits

Gold Member Governance Seat Ratio

  • Steering voted positively to move to a 1:2 ratio for Gold seats
    • Gold is one seat available for every two members (1:2) beginning with 2023-2024 membership year
Maureen
510 minFinancials

1st quarter (July 2022-Sept2022) financial report

  • Budget is a plan; quarterly financial reports provide updates
  • Overall retained net assets $ 67,603
  • Does not reflect 7.4 contract labor invoices (approved up to $ 63,000)
  • Variances include
    • Negative: revenue from service provider fees and fundraising
    • Positive: revenue from membership dues; expenses: fringe benefits, travel, and IDC
  • Will need to accelerate fundraising efforts to continue to support funded development
Laurie
65 minFundraising

Fundraising Update

    • Overall approx. $ 174,000 US pledged over 3 years; approx $ 50k US each year
  • Development Fund
    • Approx $ 75,000 US in donations and increased membership (most pledged last fiscal year; new pledge thanks to the National Library of Finland)
Laurie, Michele, Kristi
710 minDevelopment

Development Update

Tim
85 minDCAT

DSpace Community Advisory Team (DCAT) update

  • Meetings - all welcome
    • DCAT is dedicating monthly calls through July 2023 to support all (IR managers, developers, etc.) who are implementing DSpace 7.x
  • DSpace 7.x user-facing documentation Learning DSpace
  • New Leadership call
Maureen
910-15 minNovember Workshops

7.4 November workshops update

  • Over 3000 registrations and over 1400 DSpace members and users attended the live session
    • "Using DSpace 7.4" had 532 live attendees (over 1,000 registered)
    • "Upgrading to DSpace 7.4" had 447 live attendees (over 700 registered)
    • "Developing on DSpace 7.4" had 430+ live attendees (over 700 registered)
  • Recordings available

Brainstorm

  • How can we leverage the engagement and momentum?
Tim, all
1010-15 minCommunity Event

Planning for Spring 2023 Community Event

  • February or March event
  • Call for volunteers from Leadership to plan event
Kristi, Susanna, Pascal, Erik
115 minOpen Repositories

OR2023 June 12-15, 2023, Stellenbosch, South Africa

  • In-person conference
  • CFP due January 15, 2023
  • Plans for DSpace proposals?
Maureen
125 minOther businessUpdates as time permitsAll

Notes

Welcome

  • Introduction of Group members
  • Notes are public, therefore some documents re. financials are sent out by email only

Conflict of Interest Policy

  • New Leaders will be asked to complete the conflict of interest form around December 1st, via email from Laurie

Governance

  • Steering and Vice Chair Elections (Maureen)

    • Call for nominations from Leadership for two Steering seats and Vice-Chair closes December 1, 2022
    • If needed, ballot sent to Leadership on December 2nd and due by December 7, 2022
    • Steering terms are three years, Chair serves a 2 year term, Vice Chair serves a 1 year term
    • Currently there are already two nominations for Steering seats, no nominations for Vice Chair

Membership benefits

  • Gold Member Governance Seat Ratio (Maureen)
    • Steering voted positively to move to a 1:2 ratio for Gold seats beginning with 2023-2024 membership year
    • Platinum members have an automatic seat, previously for Gold members was 1:2, but Steering decided to go with 1:1.
    • Now we have enough members to go with the originally planned ratio. All the other programs within Lyrasis have already moved to this model. Also, the group is now already quite big.
    • Beate: Why was this decided by Steering not Leadership?
      • It was decided by Steering and it now brought to the attention of Leadership to discuss any potential objections. 
      • There are no objections from Leadership