This documentation refers to an earlier version of Islandora. is current.


The Islandora Simple Workflow module causes a basic editorial workflow to be applied to the ingest process.

When the module is enabled, objects ingested by most users are given an inactive state until another user with proper permissions activates them. If a user has the permission "Bypass default inactive object state" the default behaviour (object with active state) will persist. The "Drupal Super User" (uid = 1) will always bypass the inactive state.


This module requires the following modules/libraries:


Release Notes and Downloads


Install as usual, see this for further information.


Once the module is active, Simple Workflow causes Islandora to react differently to certain users' permissions upon ingest of an object. Most users' uploads will be set to 'inactive' upon ingest, and will be invisible* to anyone without permission to view inactive objects. The following permissions can be set up for particular groups at htttp://, under the Islandora Simple Workflow section:

  • Bypass default inactive object state - Groups with this permission ingest objects as 'active' instead of 'inactive'.
  • Manage inactive objects - Groups with this permission are able to view and manage a list of inactive objects at; this page contains links to the 'Properties' page of the 'Manage' tab for each object whose state is set to Inactive.

Beyond this, any user wishing to upload objects needs to be part of a group with appropriate uploading permissions, i.e. 'Create new repository objects' and 'View repository objects' at

* While the objects are "invisible" in the sense that they cannot be searched or browsed, they can still be accessed by direct link and will be indexed by the XML Sitemaps Module if it is enabled.

It is important to check your Fedora installation's XACML policies to make sure that nothing is preventing your user from uploading objects with an inactive state. For example, your Fedora installation may include the policy file 'deny-inactive-or-deleted-objects-or-datastreams-if-not-administrator.xml', which would prevent Simple Workflow from functioning as intended. You can check the XACML policies on your server at $FEDORA_HOME/data/fedora-xacml-policies/repository-policies/; in a standard installation they will be located in the 'default' directory at the end of that path. After making changes to XACML policies, you will need to restart Fedora.


Simple Workflow objects can be managed at Administration » Islandora » Islandora Utility Modules » Simple Workflow objects (admin/islandora/tools/simple_workflow/list).

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