Contribute to the DSpace Development Fund

The newly established DSpace Development Fund supports the development of new features prioritized by DSpace Governance. For a list of planned features see the fund wiki page.

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Date

 11:00 am-1:00 pm EST (Eastern Standard Time)

Zoom:  Link in calendar invite


Leadership Group Members

  • Bridget Almas Lyrasis* (Ex-officio, Lyrasis seat)
  • Anne Aubert, Food and Agriculture Organization of the UN
  • Pascal-Nicolas Becker The Library Code*
  • Isabel Bernal Spanish National Research Council CSIC (star)
  • Andrea Bollini 4Science*
  • Bill Branan Johns Hopkins University
  • Kimberly Chapman University of Arizona Libraries
  • Maggie Dickson  Duke University
  • Lieven Droogmans Atmire*
  • Kent Gerber University of Minnesota†
  • John Gostick University of Cambridge
  • Gültekin Gürdal Izmir Institute of Technology**
  • Barbara Hirschmann ETH Zurich
  • Jyrki Ilva National Library of Finland
  • Erica Johns (Vice Chair) Cornell University*
  • Collin Lukens Harvard Library**
  • Lautaro Matas  LA Referencia***
  • Rachel Molina Indiana University Indianapolis
  • Erik Moore (Chair) University of Minnesota*
  • Kristi Park Texas Digital Library*
  • Małgorzata Paszkowska PCG Academia
  • Beate Rajski DSpace-Konsortium Deutschland
  • Julien Sicot EPFL
  • Paschal Ssemaganda World Bank Group
  • Carolyn Sullivan University of Ottawa
  • Ianthe Sutherland University of Edinburgh
  • Maureen Walsh, The Ohio State University Libraries*

DSpace staff attendees

  • Tim Donohue 
  • Holger Lenz 
  • Michele Mennielli 

The (star) represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

* Members of DSpace Steering Group

** Community At Large Representative

*** Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

† DSpace Community Advisory Team (DCAT) Chair, ex-officio, non-voting 

Agenda


Item

Information / Description

WhoTimeActions Needed
1Welcome, Notetaker and Meeting Structure

Welcome, Introductions

Notetaker: Isabel

Discussion of meeting structure

Erik15 minsN/A
2Consent Agenda

Membership Updates:

  • No updates (0 members gained / lost since July 2025)
  • Total of 123 Members (60 direct, 63 via Consortia) for 2025-26

Governance:

  • New Chair and Vice Chair in place
  • The Leadership meeting schedule has been altered to allow for 2 weeks between Steering and Leadership meetings (exception: November 2025)
  • Leadership Onboarding Meeting was held on Monday, Nov 17: Slide Deck

Annual Report:

  • Holger has asked Leadership for feedback via email. Please provide your input by Tuesday, Nov 25 (EOD)

Accessibility:

  • Accessibility Conformance Report (VPAT) for versions 7.6.5, 8.2, and 9.1 now published on the DSpace website (Monday, Nov 17, 2025)
  • Updates:
    • WCAG 2.x Level A 3.2.2 changed from "Partially Supports" to "Supports"
    • Section 508 Chapter 5 504 Authoring Tools: Section has been changed from "Does Not Support" to "Not Applicable"

Development: 

  • Team is working on general planning for 10.0, but is highly dependent on a decision regarding the potential merger.  That said, we are reviewing two ports of DSpace-CRIS features to DSpace (Audit Framework & emails to fixed recipients) which are merger independent.

DCAT: 

  • Held first meeting of the governance year with new Chair on November 18. Will continue regular schedule of meeting on the second Tuesday of the month.
  • Next meeting is December 9, 2025

Outreach: 

  • New Governance Seating and Election Video: Holger has asked Leadership for feedback via email. Please provide your input by Tuesday, Nov 25 (EOD)
  • National User Group Events
    • Polish National User Group Meeting: Nov 24-26 in Krakow
    • Czech National User Group Meeting: Dec 2 in Brno
    • German National User Group Meeting (Praxistreffen): March 10-11 in Lüneburg
  • PCG Academia is planning an event in May 2026 on repositories, there will be a National UG meeting and possibly participants from neighbouring countries
  • Open Repositories: Call for proposals now open; hard deadline: January 11, 2026
  • A new Consortium Member might be formed by the end of 2025-Jan 2026 in Poland. It should be a Platinum Member. If this is the case, the new Platinum Member will have a guaranteed seat in the Governance and able to join the Leadership Meeting in February 2026. It happened already in the past with Concytec which joined as a Platinum member a few months after the beginning of the Term
  • DSpace Deep Dive Webinar: Matomo Analytics in DSpace
    • Date: December 9, 2025 – Registration Link forthcoming

Partnerships:

  • LA Referencia Q3 Report on DSpace activities in Latin America is available and can be found here

National User Groups events guidelines:

Org Home:

  • Technical Support Engineer search: We have three finalists for the position after first round interviews of seven candidates. The finalist interviews will be held between December 1 and 8 and we hope to be able to make an offer before the December holidays.
Erik5 minsN/A
3Interoperability Project

Project goals, timelines, approaches

Input on the best ways to involve the DSpace Community

Questions, Comments?

Jess Farrell20 minsN/A
4Q1 Financials

Background: Bridget's email to Leadership dated Nov 13, 2025 containing the Q1 Financial Statements

Overview of DSpace's 2025-26 Q1 Financial Report

Bridget15 minsN/A
5Break

N/A

N/A

5 minsN/A
6DSpace & DSpace-CRIS Potential Merger

Background: Email from Holger to Leadership dated Nov 13, 2025 containing: 

  • Strategy Planning Group Report
  • Technology Planning Group Report
  • Recommendations from Steering to Leadership

Presentation of Summary and Highlights  

Questions, Comments?

Vote on Potential Merger of DSpace & DSpace-CRIS

Erik, Tim, Holger

Everyone

30 minsVote by Leadership
7Org Home Cost Rate & SLA

Background: Email from Bridget to Leadership dated Nov 12, 2025 containing: 

  • Service Level Agreement
  • Presentation Slides
  • Org Home Cost Analysis Spreadsheet


Questions, Feedback and Discussion

Bridget20 minsN/A
8All Other Business

Announcements 

Consent agenda items that need additional discussion

Next Leadership Meeting: 

  • There are 4 Leadership Meetings per governance year
  • The next Leadership Meeting takes place on February 25, 2026, at 16:00 UTC (11 am EST, 17:00 CET)
Erik10 minsN/A

Notes

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