Wednesday, December 16, 2020 at 10:00 eastern
Agenda
- Google map update
- Video update from the Membership group
- Marketing assessment discussion
Wednesday, December 2, 2020 at 10:00 eastern
Agenda
Ongoing topics
- Google map update
- Use cases blog post
- Videos project:
- Follow up in the Membership meeting on 12/10
New topics
- Marketing assessment for VIAB: how might we go about this?
- Prospective VIVOs want to know, "How many people are needed? What are the extra costs? Potential use cases?"
- What questions would we ask – is this a survey?
- How to lower barriers to implementation/costs to pilot. Suggest a smaller implementation done by a single person for very low cost and few resources.
- Bruce is working on specs. Thinking about the minimal data set. For example, what the VIVO Scholar Task Force did: https://vivo-scholars-scholars.cloud.duke.edu/
- Exploring what's in CRIS systems, like what's in DSpace CRIS. https://portalrecerca.csuc.cat/ Mic recommends that Bruce talk to Federico.
- Developers want to finish 18ln in a new release in March. Then could work on VIAB. Survey could help focus features to provide direction to the developers.
- Other documents: https://www.oclc.org/research/publications/2018/oclcresearch-practices-patterns-research-information-management/report.html
- And The Senior Research Officer: Experience, Role, Organizational Structure, Strategic Directions, and Challenges https://sr.ithaka.org/publications/the-senior-research-officer/
- What other marketing materials would we need to sell VIAB? Help Clarivate send the right message.
- Next steps: Look at the OCLC 2018 report to see what ideas and info we can use to help launch our marketing assessment.
Wednesday, November 18, 2020 at 10:00 eastern
Agenda
Ongoing topics
- Google map update: Jenn is almost done
- Use cases blog post: Jenn will post on LYRASIS
- Videos project:
- Follow up in the Membership meeting
- Use the NAUE on Jan 19 to record the updates – have an interview using two windows. Focus on use cases. What's the budget, size, etc? Keep the demo to five minutes. Values, benefits, efforts.
- Sam is editing the Leader's Forum and has some intro and ending slides.
New topics
- Welcome Mic! New ideas for sharing information about what's happening
- Internal DSCP VIVO meeting happens with LYRASIS staff – need for more promotion of development happening.
- Also for Mic to hear what we're doing to share with prospects.
- Updates on news that needs to be promoted: please tag in the Dev meeting notes!
- Marketing VIVO in a box
- i8ln work is being tested – can finish in January/February
- Propose VIVO core being separated from the install sw. Short project but could help with VIAB.
- Both should be done before VIAB.
- Should do a marketing survey to collect info for VIAB? Can this serve also as marketing for VIAB?
- Next meeting: talk about how we might do such a marketing assessment.
Wednesday, October 21, 2020 at 10:00 eastern
Agenda
Ongoing topics
- Google map – how's it going? Jenn needs a little more time to merge with VIVO sites.
- new Twitter banner – done!
- VIVO website: Can we emphasize the Service Providers with a border or larger headline? Sam will increase header size and put the two logos side by side. Change Service Partners to just Partners. By end of the month.
- Use cases blog post on Google Drive: are these really the top 3 use cases for VIVO?
- Should we use these for the flyer?
New topics
- VIVO videos requested by Membership and Community Engagement:
- one that introduces VIVO, high-level marketing, explains value proposition, professionally done. Maybe 3 to 5 minutes. Weill Cornell to produce. Julia to send examples.
- quick, 5-minute demos that show a screen share – shorter, like 2 to 3 minutes.
- Can be done by this group?
- Let's take on the marketing video first, and then we'll work on the short demos.
Wednesday, October 7, 2020 at 10:00 eastern
Agenda
- Google map of VIVO sites (Jenn)
- How do updates occur? Map links to the VIVO sites doc. Jenn will add more address data.
- What are the implementation steps? Jenn will ask Sam to deploy it.
- Twitter banner and analytics review (Anna) Estefania and Anna will change it.
- Service providers on VIVoweb.org home page (Sam) Anna will ask Service Providers about the home page. Jenn will tell Sam to change it.
- Should it be "Service Partners" or "Service Providers?"
- Any way to make it stand out more – like a border?
- Use cases for multiple purposes (flyer, blog post, video)(Bruce, Julia) Gather more information about top use cases. Julia will touch base with Bruce on next steps.
- Can we make more interim changes to vivoweb.org, to incorporate more of Estefania's mockup?Jenn will talk to Meg and Sam and let us know.
- Next on the Strategic Communication plan: assessment? (Anna, Julia) Next time!
Wednesday, September 16, 2020 at 10:00 eastern time
Participants
Julia Trimmer, Bruce Herbert, Estefania Muñoz, Jennifer Bielewski, Sam Mitchell
Agenda and notes
- Website changes:
- Timeline for new website (Sam) Still auditing requirements.
- Google map of VIVO sites (Julia and Jenn) Preliminary map here: https://www.google.com/maps/d/u/0/edit?mid=1xneByJJ01e2uZvopgmMGoh7rdkhDukbm&ll=4.415585941140584%2C0&z=2 Jenn will do some data rows cleanup
- Service Providers section on VIVO website home page (Sam) Sam will work with IT to add this.
- Annual report (Sam) Bruce has sent to the group for final approval.
- What's next?
- New banner for the Twitter profile (Estefania) Almost done.
- What's next on the Strategic Plan? (all)
To do for next meeting
- Get final approval on Annual Report
- Twitter challenges: tag people or VIVO implementations to engage them in conversations about their VIVO plans, latest enhancements, biggest impact of their VIVO (Julia, Jenn, Bruce)
- Meet next week (Julia, Bruce, Estefania) to discuss . . .
- Write a blog post about using VIVO
- Brainstorm plan for updating the VIVO flyer
Wednesday, September 2, 2020 at 10:00 eastern time
Participants
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Agenda and notes
- Website changes:
- quick corrections are complete. Business requirements are being approved, and the timeline for new website is coming in a couple of weeks or so.
- Map: ArchiveSpace does this, and working on it with DSpace. https://archivesspace.org/community/whos-using-archivesspace Backed up by a Google Sheet. Jenn will share the template for creating. Instructions here: https://support.google.com/mymaps/answer/3024454?hl=en&%3Bref_topic=3188329. It would need to be refreshed quarterly. Jenn and Julia will work together.
- Sam will highlight the Service Providers ASAP.
- Annual report: Sam will have it later next week. He'll send it along.
- What's next?
- New banner for the Twitter profile
- Brainstorming the VIVO/WoS/Reciter: would we give anything up? Thoughts? Great idea, and what would we give up? Scopus is more prevalent in Europe. We could ask to preserve the brands that VIVO has created. It would be great to get an agreement ahead of time. Would it be great to install in the cloud.
- What's next on the Strategic Plan? All: think about this for next time.
Wednesday, August 5, 2020 at 10:00 eastern time
Participants
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Agenda
- Website changes: quick corrections or design improvements
- Annual report
- Next steps for the Strategic Communication Plan: make it public?
Notes
- Website changes: quick corrections or design improvements? Both!
- Sam has started the quick corrections and updated the Top Priorities document. Some will take longer – the design improvements will be later. These will be part of the LYRASIS site overhaul.
- Anna's feedback:
- Service providers should be more visible in the website. This is done in the mockup.
- Numbers for VIVO – we'll remove Registered Sites and go with Community Members, total of Google Groups members. Julia to collect that number.
- How about a map of active sites? ArchiveSpace might have one. We might need to check with the sites before doing that. Jenn will check with Meg on that.
- We need to work on the other pages for the mockup – early September.
- Next steps for the Strategic Communication Plan: make it public? Yes. Julia to make PDF and attach to the wiki.
- Annual report: Julia and Bruce will pull together content, schedule a meeting before Aug 16. Julia will get started on it beforehand.
Wednesday, July 15, 2020 at 10:00 eastern time
Participants
Julia Trimmer and Anna Guillaumet - co-leads
Bruce Herbert
Jennifer Bielewski
Agenda
- Introductions
- Meeting logistics and invitations
- Goals of this interest group
- Annual report
- Next steps for the Strategic Communication Plan: make it public?
- LG comments
- Other changes?
Notes
For future meetings, send the invitation to everyone on this list and add the zoom links later.
Website: VIVO nip/tuck can be rolled over to the new DCSP. Content changes have been done. Anna, Julia and Estefania will meet to confirm the plan for changes, and sent the final to Meg, Jenn and Sam.
Annual report: Laurie has shared the template. Julia and Bruce will create a draft for comment.
Strategic plan:
2020 conference was a big success, and it was clear that the community has an appetite for online events. How do we build off that event?
Blog posts: send as many as possible to Meg, Sam, and Jenn. We should ask members for news and impact stories. Bruce can help write some too.
Digest list: add contacts. If they have opted into our google group – Meg will build an email form before September that we can send to the Google Groups.
To do:
- Send Meg a list of final website mockups/changes.
- Julia and Bruce to create a draft of the annual report.
- Meg, Sam and Jenn will go over the strategic plan and add comments to the document.
