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Date and Time: 13 October 2020, 2-4PM (UTC)
Meeting link: See Outlook invitation
Attendees
- Laurie Arp
- Pascal Becker
- Allan Bell
- Kirsty Lingstadt
- Kristi Park (meeting facilitator)
Item (time) | Description and Actions | Resources |
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Housekeeping (10 minutes) | - Appoint group chair
- Appoint note-taker for today's meeting
|
|
Group Scope and objectives (20 min) | Review group objectives. Any additions? - Make recommendations for meeting format and frequency for Leadership and Steering Groups (by October Leadership meeting).
- Revise descriptions of roles and responsibilities of Leadership and Steering Groups and chairs ( by October Leadership meeting).
- Revise DSpace-LYRASIS MOU with the goals of (1) harmonizing it with other LYRASIS DCSPs and (2) creating an agreement that could cover a 3-year term. (Completed by December 2020).
- Refine and make additions to governance orientation documents (by July 2021)
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Proposed work plan (15 min) | Discuss and agree on a timeline for meetings and deliverables. Proposed plan: - Today's meeting: Governance roles and meetings
- Establish recommendations for meeting format/frequency and revised descriptions of Leadership/Steering roles and responsibilities.
- Present to Leadership in October.
- November and (early) December meetings: MOU Revisions
- November meeting: Review MOU and a proposed revision. If necessary, assign 1-2 group members to draft additional revisions.
- December meeting: Discuss and approve revised MOU.
- Present to Leadership in January.
- Two meetings in Spring 2021: Additional recommendations
- Meeting #1: Review and discuss governance orientation documents, make recommendations. Assign revisions to 1-2 group members.
- Meeting #2: Review and approve orientation documents.
- Present to Leadership by July.
| |
Deliverables for Next Leadership Meeting (75 min)
Note: We'll take a 5-minute break if needed. | - Recommendations for meeting format and frequency for Leadership and Steering Groups
- Revised descriptions of roles and responsibilities of Leadership and Steering Groups and chairs
- Straw man revisions to come
| Current DSpace governance descriptions: Project Governance - PLEASE NOTE: The scope of this discussion will be governance roles and responsibilities. I propose that discussion of eligibility/membership levels will be out of scope for today.
For reference: |
Any other business |
| Inventory of DSpace governance documentation: |
Notes