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fAttendees

  • Pascal-Nicolas Becker (The Library Code)*

  • Allan Bell (University of British Columbia Library) 

  • John Butler (University of Minnesota)*
  • Suzanne Chase (Georgetown University)

  • Lieven Droogmans (Atmire)*
  • Federico Ferrario / Roberto Suardi (Cineca)

  • Scott Hanrath (University of Kansas) 

  • Barbara Hirschmann (ETH Zurich) 
  • Jyrki Ilva (National Library of Finland)*

  • Jayan Kurian (University of Sunshine Coast)
  • Pierre Lasou (Université Laval)

  • Mariya Maistrovskaya (University of Toronto)
  • Agustina Martinez Garcia (University of Cambridge)* 

  • Lautaro Julián Matas (LA Referencia / RedCLARA)
  • João Mendes Moreira (Foundation of Science and Technology Portugal)* 

  • Susanna Mornati (4Science)*(star)

  • César Olivares (CONCYTEC)*
  • Jere Odell (Indiana University Purdue University Indiana)

  • Kristi Park (Texas Digital Library) - Chair

  • Beate Rajski (Hamburg University of Technology)
  • Gail Steinhart (Cornell University)
  • Maureen Walsh (The Ohio State University Libraries)*

LYRASIS

  • Laurie Arp
  • Michele Mennielli
  • Robert Miller
  • Tim Donohue
  • Heather Greer Klein

The (star) represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group


Meeting time:  12AM-1PM GMT-5


Join from PC, Mac, Linux, iOS or Android:  https://lyrasis.zoom.us/j/9963190968  (Meeting ID: 996 319 0968)

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Meeting ID: 996 319 0968
Find your local number: https://zoom.us/u/ad34rKdCKv


Agenda

#

Time

Item

Information

Who

15 minWelcome new Leaders!

Welcome to two community-at-large members of the Leadership Group.

  • Jayan Kurian (University of Sunshine Coast)
  • Lautaro Julián Matas (LA Referencia / RedCLARA)
Kristi, Mic, Jayan, Lautaro
25 minQuarterly financial report

Financial statement: 12-2019 Financial Statements for DSpace.pdf

Laurie is unable to attend today's meeting and will be available to answer questions at February meeting, and to provide projections.

Notes from Laurie:

  • The report shows the year to date and quarterly progress against the original budget.
  • Overall, things are positive. DSpace is ahead of projections with membership and slightly underspent in some areas.
  • Travel expenses for Open Repositories will be significantly higher than usual due to its being hosted in South Africa but still looks to be within budget.

Needed outcomes:

  • Reporting and discussion
Kristi
225 minLYRASIS line of credit for DSpace development

Below is a draft agreement for a line of credit from Lyrasis that would guarantee available funds for paid development on DSpace 7.

From the agreement: "The Lender promises to loan $100,000.00 USD to the Borrower in accordance with the agreed upon terms, and the Borrower promises to repay the total principal amount drawn to the Lender, with interest payable on the unpaid principal at the rate of LIBOR + 4% percent per annum, calculated monthly beginning on the date of first withdraw. Interest rate is LYRASIS's cost of money – One Month LIBOR+4.0%. As the rate changes due to market conditions, DSpace Leadership Chair will be notified in writing. LIBOR is the most widely used global "benchmark" or reference rate for short term interest rates”

REFERENCE DOCUMENTS

DSpace Steering has discussed the proposal and came to general agreement that its terms are generous and it presents a good opportunity for ensuring development milestones for DSpace 7 are met.

DSpace Steering commissioned a group to discuss how development work would be structured and how payments would be made. This group consisted of Kristi Park, Jyrki Ilva, Lieven Droogmans, Susanna Mornati, Tim Donohue, and Laurie Arp. Notes from this discussion are available here: https://docs.google.com/document/d/17sfJMpiDf937b-JoYswEwAPnyZK0_s7bPLfmYGgLZbg/edit?usp=sharing.

  • Between Atmire and 4Science, there 3.25 FTE developers available.
  • Work will proceed in 2-week sprints beginning February 3.
  • Tim will assign and approve work.
  • Work under the has already started under the DSpace Beta Release proposal - 20191121.pd.

Needed outcomes:

  • Decision on the line of credit draft agreement
  • Decision on use of funds (either from fundraising or line of credit) to compensate developers working according to the beta release schedule/road map starting January 1?

Kristi

315 minFundraising update

Kristi and Robert will provide an update on outcomes of fundraising activities begun before the end of the year.

Needed outcomes:

  • Reporting and discussion

Kristi, Robert


410 minWork Group formation

Fundraising Work Group: an ad hoc group of Robert Miller, Kristi Park, and Allen Bell met in December to kick-start fundraising. Should we formalize and expand this group to develop a more comprehensive plan for fundraising?

New Membership Work Group: Mic has requested help from Leadership to develop member recruitment strategy and to consider how Leaders can assist with recruitment.

Needed outcomes:

  • If time, discussion of work groups.
  • Kristi will send out a call for participation.
Kristi


NOTES:


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