Friday, June 7 at 11:00 pm EST
Attendees
SG members
Paul Albert, Mike Conlon, Anna Guillaumet, Violeta Ilik, Dong Joon (DJ) Lee Mark Newton, Julia Trimmer , Alex Viggio
hannah sommers Lauri Arp Steve McCauley Ann Beynon Tom Cramer Terrie R. Wheeler Douglas C. Hahn
Duraspace
Regrets
= note taker
Connection Information
Join from PC, Mac, Linux, iOS or Android:
https://duraspace.zoom.us/my/vivo1
Or iPhone one-tap :
US: +16468769923,,9358074182# or +16699006833,,9358074182#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 646 876 9923 or +1 669 900 6833 or +1 408 638 0968 or +1 408 638 0986 or +1 646 558 8665
Meeting ID: 935 807 4182
International numbers available: https://zoom.us/u/cex8G1kjQ
Agenda
This is a special meeting to continue the discussion about VIVO's objectives with LYRASIS:
https://docs.google.com/document/d/1t80J5WsWniXZk7u_YWS_EsngpkoZP0AyEoFdXazwDuc/edit
This is the regularly-scheduled Steering Group meeting and we’re inviting all Leadership Group members to join us if possible.
Notes
Julia and Erin discussed. Erin presented her response to the document.
- Attorney General of the State of New York as approved the legal documents required for the merger.
- Operational tasks can now proceed – cell phones, bank accounts, payroll, transfer of employees, tools such as QuickBooks
- Lauri and Erin meeting weekly on issues related to merger and future operations
- No planned changes to autonomy of LG, SG
- MOU will remain in place, assigned to LYRASIS. Would like to change the term to July 1 to June 30.
- LYRASIS uses indirect cost allocation rather than "common good".
- Discuss who and when might join these meetings.
- Mission statement at LYRASIS could take months.
- Two months (ish) the divisions should be represented on the LYRASIS web site.
- LYRASIS web site will be completely redone. Longer timeline.
- International Engagement
- Meg is involved. Two events per year outside the United States.
- Mutual benefits
- Transactional benefits in the MOU
- Reason for merger
- Mike raised concerns about item 3 under governance. How to identify strategic alignment and mutual strategic benefit? Staff will be presenting projects to each other.
- Membership
- Conducted under Duraspace. Started to introduce LYRASIS concepts. Five batches of renewal memberships.
- Another 40 invoices to go out this summer.
- Internal working group has been created Val, Meg, Erin, Lisa Larson (member outreach), Riley Gronson Some differences next year.
- Plan to combine CRM. Deferring for further discussion.
- Who is a member? We need to have clarity. Came up in the context of elections, but is a larger issue. Clear about terms. Intention to renew. Renewal payment process.
- Finances – Laurie presented
- New reporting. Very thorough. Detailed. Monthly. Variance to budget.
- VIVO has two clear processes – development of annual process, controlling expenditures to budget. VIVO does not have a budget change process, we rely on LG discussions. These have been rare. Variances might persist with budget narratives.
Action items
- Laurie, Erin at meetings
- MOU to move to the new fiscal year. How?
- Formalize process for input to mission statement
- Clarity around membership
- Prepare a draft of financial reports for VIVO for discussion here.