2019-05-03 DSpace Leadership Group Meeting

Attendees

• Pascal-Nicolas Becker (The Library Code) 

• Allan Bell (University of British Columbia Library) 

• John Butler (University of Minnesota)

• David Corbly (University of Oklahoma)

• Lieven Droogmans (Atmire)

• Federico Ferrario / Roberto Suardi (Cineca)

• Scott Hanrath (University of Kansas) 

• Barbara Hirschmann (ETH Zurich) 

• Jyrki Ilva (National Library of Finland)

• Salwa Ismail (Georgetown University)
• Inba Kehoe (University of Victoria)

• Pierre Lasou (Université Laval)

• Agustina Martinez Garcia (University of Cambridge)

• Joao Mendes Moreira (Foundation of Science and Technology Portugal)

• Susanna Mornati (4Science)

• César Olivares (CONCYTEC)

• Kristi Palmer (Indiana University Purdue University Indiana)

• Kristi Park (Texas Digital Library)

• Jordan Piščanc (University of Trieste)

• Beate Rajski (Hamburg University of Technology)

• Maureen Walsh (The Ohio State University Libraries)

• Andrew Weaver (Washington State University Libraries)

• Tim Donohue - DuraSpace 

• Heather Greer Klein - DuraSpace
• Michele Mennielli - DuraSpace 
• Kristi Searle - DuraSpace
• Erin Tripp - DuraSpace
  
  

The  represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

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Agenda

NOTES:

1. Finalization of the MOU

   1. Salwa noted that there were two more issues that needed attention

      1. Her suggestion on changing the paragraph on governance was accepted

      2. The text will need to be reviewed by a lawyer to make sure that it's properly formulated

   2. Michele suggested that the text should be clarified on the participation of the DuraSpace international staff members in the governance meetings

      1. Salwa will add some text on this

   3. Other last-minute comments can be still sent to Salwa

   4. Salwa will send the text as an email to the leadership group, after which it will be voted on

2. Update on DSpace 7

   1. According to Tim, the basic situation is pretty much the same that was presented in the April SG meeting

   2. The preview version is not out yet, but it should be out next week

      1. There been two blockers because of which it hasn't been finished so far

         1. Submission interfaces - theses are now mostly complete - should be ready today or on Monday

         2. Configurable entities

            1. There has been controversy around the existing implementation

            2. The review process has taken far longer than anticipated

      2. Heather noted that there is an announcement about the preview version that is ready to go once it's available

   3. There will be another review round before Open Repositories

      1. It will need to be polished for the first training sessions at OR

   4. After OR Tim and Heather will work on building a better estimation process using new techniques

      1. It's hard to say whether the final release will come out in the fall or towards the winter before we have better estimates
   5. The development of DSpace 7 has been a learning process in many respects
      
      1. There have been delays which are related to DSpace being a community project, but also growing professionalism
         1. The major new features were already there in January, but they have been reviewed and polished
         2. 4Science, Atmire and other code providers have done a lot of work

      2. Lieven noted that there has been a lot of reviewing going on

         1. The positive side is that the code base is now very well reviewed and tested, with two reviewers for everything instead of just one
         2. The release is expected to be more stable early on than some of the previous versions

      3. Tim pointed out that this is the first major release with test-driven development

         1. This makes it likely that the timeline between the beta and final versions will be shorter

      4. The final product - with many new features - will be exciting
         1. In terms of code changes DSpace 7 has been a bigger project than DSpace 3-6 combined
3. SG/LG membership rotation
   1. The term of the current LG will end in June
      1. The election process will need to be started soon
      2. The governance structure is also an important piece of information for the renewal process 
   2. Michele explained the background for this process
      
      1. The current governance structure was accepted by the old DSpace Steering Group in May, 2018
      2. Instead of using standard DuraSpace model the SG decided to adjust some of the criteria for LG membership
      3. This was done mainly because DSpace has very few platinum members (currently three + the German consortium) and lots of smaller organizations on the lower levels
      4. Otherwise the LG would have been a significantly smaller and less representative group
         1. It has been agreed that the diversity of the current governance members is one of the strengths of DSpace
   3. The LG must decide whether we will continue with the current model or whether we go back to the original structure
      
      1. There have been no major changes since 2018 in the number of members - keeping the current structure will generate the same number of leaders 
         1. If we want to keep a large number of leaders, we should keep the current system
         2. If you want to reduce the number, we should go back to the original model

   4. We should make this decision by e-mail, so that we don't have to wait until the next meeting

      1. Salwa will help Michele in creating an e-mail to the leaders about this
   5. The Steering group will continue in its present form until August and will take care of the community while the elections are going on
      1. The term for each of the SG members is three years
      2. Since the current group was created last year, three of the SG members are expected to step down this year
         1. The SG will have to identify these people before August
   6. Since this is the last LG meeting for Salwa, Jyrki and mic will discuss who will chair the next LG meeting
4. Update on the DSpace/Google Scholar webinars (...)