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1. Tammy Allgood Wolf
2. Melissa Anez
3. Chris Awre 
4. Thomas Bernhart
5. Danny Bernstein 
6. Robert Cartolano 
7. Sayeed Choudhury
8. Stefano Cossu
9. Dan Coughlin
10. Jon Dunn 
11. Dan Field
12. Raman Ganguly
13. Jennifer Gilbert
14. Babak Hamidzadeh
15. Neil Jefferies
16. Mark Jordan
17. Danny Lamb
18. Rosalyn Metz 
19. Este Pope 
20. Scott Prater
21. Robin Ruggaber 
22. Tim Shearer
23. Erin Tripp 
24. Andrew Woods 
25. Dustin Slater 
26. Jennifer Vinopal 
27. Jared Whiklo
28. David Wilcox
29. Wei Xuan
30. Maurice York 
31. Laurie Arp
32. Robert Miller

Agenda

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Comment: Fedora 6 is a milestone, and is not dissimilar from what ArchivesSpace is doing with version 7. Either now or when Fedora 6 is ready - opportunity to fundraise around that. 

Follow up after meeting via email to see about interest in doing an ITAV session in person. 

4. IMLS Fedora grant Summary and Feedback

Sandy Nyberg at LYRASIS wrote the preproposal - will begin working on full proposal next week. Real benefit to work with a grant-writing person. Proposal is to do work we already want to do - identify pilot institutions and complete a migration. Real output is to develop some tools for the community - migration tooling, documentation, videos, case studies. Target group Fedora 3 - 6.

Timeline: due to IMLS before the end of March. Would like to hear from Leaders about how to address feedback from reviewers, or pilot institutions (in US). Focus on national impact and diversity will be important.

Comment: Quote from reviewers - proposal doesn't address whether the grant will be helpful for Fedora 3 who want to exports their content but not to Fedora 6. Good to highlight that you can export Fedora 3 - OCFL and not use Fedora. Will be good to also use this as an opportunity to highlight OCFL.

Comment: Smaller institutions and how they will be supported in Fedora 6 - proposal notes that there are significant # of Fedora 3 installations that use Islandora. Islandora is already thinking about migrating issues. Notable in this big picture. Fedora 3 users with custom stacks are likely not the smaller institutions. Other institutions/projects are thinking about supporting OCFL. How do we keep users using fedora.

Comment: Even with migration tooling, migration from Fedora3 will take a lot of effort (rewriting client code communicating with fedora). We target particulary targeting smaller institutions who are still using Fedora3. So it woul be good if at least one of the institutions in next phase of this grant is such a smaller institution.

Strategic Subgroup Reports and Next Steps

Product Technology Subgroup

Fedora6 development so far:

• 3 sprints
• Fedora6 is able to write basic OCFL
• we depend on work happening between the sprints → so far this worked great
• groundwork is complete for most features
  • modeshape is no longer used
• prerequisites for releasing Fedora6:
  • needs to be tested
  • be as bullet proof as possible
• development plan:
  • clear path to finalising: 8 weeks of sprints (3 srints, each 2 weeks, at least 5 comitters)
  • 2 phases: alpha, then beta
• we could use help in documentation
• development team is very effective (complete overhaul of Fedora in 7 sprints!)
• worked out initial Fedora6 testplan (still a early draft)

Q to leadership group: Are there other requirements?

Comment: Good alignment between tactical team and development team.

Communication Outreach Marketing and Community Sub-Group

• 3 Meetings
• next steps for Fedora6 outreach: what are strategies regarding communication?
• We should do a blog post "8 weeks to Fedora6"?
• Idea: Do market research on membership and potential membership: Where could we get professional support to do that? Hire a professsional? Would make sense to approach it from the context of all Lyrasis projects. Currently we don't have time to do that market research. Probably more a long term goal. We need to contact our members now, so it's too late to do that research for this round.

Q to leadership group: Has anyone experience in working with professionals for market research?

Comment: There is an oppurtunity to reach out to the whole Lyrasis community.

Governance and Business Model Subgroup

• Reviewed the membership analysis (https://docs.google.com/document/d/1LekFnjP4Cq_WuwnC-fXnU5ugqqjH4izN_2U9uVaSLUo/edit)
  • Recommendations out of the report regarding community engagement.
  • How do engage our community?
    • Focus on groups A and B (more in the meeting notes: 2020-02-07 Governance and Business Model Subgroup Meeting).
• gap between installation sites and memberships:
  • Are there any consortiums we could contact in Canada?

Comment: Austria is missing on the list of Fedora installations.

Comment: List is based on registry, if your installation is missing on the list, add it to the registry: https://duraspace.org/registry/.

Comment: Registry is voluntary so not every installation is listed.

Action Items 

•  David Wilcox Ask Leaders to add their names to the list of current members beside institutions where they have personal connections
•  David Wilcox Share list of membership prospects with Leaders and ask for additional prospects
•  David Wilcox Discuss possible in-person ITAV workshop on resources with Steering; follow up with Leaders afterward
•  David Wilcox Ask Leaders for comments and suggestions on IMLS proposal and reviewer feedback
•  David Wilcox Ask Leaders for feedback on test plan; further requirements for Fedora 6 release
•  David Wilcox Send out survey on current Fedora installations to update the registry