...

1. William Welling 
2. Andrew Woods 
3. Brian Lowe
4. Ralph O'Flinn Rachid Belkouch
5. Michel Héon 
6. Huda Khan
7. Alexander (Sacha) Jerabek
8. Benjamin Gross
9. Don Elsborg
10. Santhosh Kumar Gopalan
11. Nicolas Dickner

Agenda

1. Announcements
2. TIB/UQAM - Kafka initiative updates - 2020-12-16 - Special Topic - VIVO Kafka Ingest
3. Community mailing list
   1. Error when trying to link a person with a grant
      1. Any additional thoughts on 
   2. Images are not displayed after migration
      1. Any news, Benjamin Gross?
   3. Can we create custom roles in Vivo 
      1. Sounds like "Advanced Role Management"
   4. Tomcat Garbage Collection & Memory Usuage
4. Advanced Role Management sprint - 2020 - VIVO Sprints
5. 1.11.2 patch release - likely not going to happen
6. Working towards 1.12
   1. To be reviewed 

      1. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1918

         1. Benjamin Gross / Brian Lowe : any final comments?

      2. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1934

      3. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1937

         1. Ready for merge

      4. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1944

         1. Very small change

      5. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1946

         1. Any further discussion before merge?
   2. Documentation needed

      1. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1914

   3. Bugs to be fixed

      1. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1910

      2. Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1929

   4. 1.12 release planning
      1. Email of schedule to vivo-community 
      2. Code freeze once i18n tickets are merged into the sprint-i18n branch (Jan 20th)
      3. Sprint to test merge of sprint-18n into master: week of Jan 25th
      4. 1.12 release candidate #1: Feb 1st
         1. Two week RC-1 testing period
         2. For each subsequent RC-2 (if required), adding another two weeks to the schedule
      5. Do we want the `war` install in 1.12? -

         Jira
         server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1443

         1. Next steps?
7. Tickets that should be close to merge

   1. Jira
      server LYRASIS JIRA serverId c815ca92-fd23-34c2-8fe3-956808caf8c5 key VIVO-1652

8. Post-i18n priorities
   1. VIVO-in-a-box
   2. Messaging
   3. Moving Scholars closer to core - next steps

...

Draft notes in Google-Doc 

1. Announcements
1. Andrew makes us sad by telling us that he is leaving his VIVO role in Lyrasis.  Off to greener pastures! 
2. Andrew tells us he appreciates us 
3. February 12th: last day here at Lyrasis/VIVO
4. February 15th: HARVARD!!! (sorry HAAAHVAHD!)
5. Ski joring
1. https://theknow.denverpost.com/wp-content/uploads/2019/03/AFP_1E53DW.jpg (thanks for the reference Benjamin)
6. VIVO work
1. Getting release candidate published
2. I18n:
1. Could focus on working on integrating as much as possible of this work into core VIVO
2. Pretty close to getting the code in an integration point, but not a small task since there are bugs that need to be addressed
3. Is it possible to pull this work through in the next month with help from others?
2. TIB/UQAM - Kafka initiative updates -2020-12-16 - Special Topic - VIVO Kafka Ingest
1. Interest around the “door” introduced by the Kafka pattern
2. Any additional work or plans in this area?
1. Michel: By next week, meeting to discuss next steps
2. Need to decide internally what are the priorities
1. UQAM: Kafka ingest is one priority along with VIVO development/deployment for production
1. Viable instance for production first or Kafka work?
3. Rachid
1. Maybe advance release of production before being completely functional with Kafka
3. Community mailing list
1. Error when trying to link a person with a grant
1. Any additional thoughts on 
2. Brian will send follow up message regarding getting additional log details 
2. Images are not displayed after migration
1. Any news, Benjamin Gross?
1. Does not appear so
3. Can we create custom roles in Vivo 
1. Sounds like "Advanced Role Management"
2. Santhosh had brought this up and says the feedback regarding configuration is helpful
4. Tomcat Garbage Collection & Memory Usage
1. CJ had scripting that performs queries.  Eventually garbage collection does take effect.  Asking JVM options that people use.  May be as simple as Tomcat configuration
2. Brian: Interesting to know which version of JAVA.  People sometimes forget to set heap size (xmx or what have you). Wondering if API updates lead to indexing.  Benjamin may have had similar issue around heap usage related to indexer.  
1. Benjamin: CJ says takes 3 days for memory usage to go down. Has not tried such a similar timeframe (let it run for 3 days)
2. Perhaps try to see if heap usage affected by manually indexing (and try out updates after shutting off the indexer)
3. Andrew: 3 day high memory use seems a bit strange 
4. Brian: Also depends on how the memory usage is being measure since the measurement may be higher than the actual heap use.  Still, Tomcat does crash in CJ’s case.  
1. Getting info on settings and seeing how CJ is observing the problem
5. Andrew: Has used Eclipse tooling to dump the heap, and then analysis tooling can be run on the heap dump
6. Brian: Could ask if willing to share heap dump
3. Would be good to know the configuration options being used generally
4. Advanced Role Management sprint -2020 - VIVO Sprints
1. Would require additional work to bring it up to date with the current code
2. TIB is using the advanced role management code in production.  Christian is interested in bringing this functionality into the core base
1. Suggested having a sprint, potentially the week of February 8th
3. Recording on role management in development recordings
4. Question for the team: 
1. Is there interest and what do people think about timeline?
2. Feb 8th pretty close to sprint so may have to be delayed
3. A future time will probably need to be set for this particular sprint
1. Santhosh: Interested in helping out.  
5. 1.11.2 patch release - likely not going to happen
1. Issue 1929 still outstanding
6. Working towards 1.12
1. To be reviewed 
1. VIVO-1918 - i18n: Reload firsttime files on start-up if changed In Review
1. Benjamin Gross / Brian Lowe : any final comments?
2. Benjamin: Is description of changed files correct?
1. Andrew: Changes in UI seem to take precedence - perhaps unclear. 
2. VIVO-1934 - i18n: Limit i18n .ftl files to minimal set In Review
3. VIVO-1937 - i18n: Remove fr_CA .ftl files that only differ by quotes Closed
1. Ready for merge
4. VIVO-1944 - i18n - Exception when editing Page name Closed
1. Very small change
5. VIVO-1946 - Update references to Researcher ID In Review
1. Any further discussion before merge?
2. Updates references to researcher id (Clarivate) and removing references to ISI and Thomson Reuters 
2. Bugs to be fixed
1. VIVO-1910 - VIVO sitemap.xml broken Open
1. Traditional robots.txt file. Not sure why this is broken
1. Brian: Saw results that showed that items were discovered but not indexed.  Google may decide a particular page is not worth indexing
2. Don has seen similar behavior when he was trying to add researcher terms
3. Benjamin has seen that search terms were indexed for a separate instance, so it appears that the sitemap itself is not the main reason for specific pages not being indexed
2. VIVO-1929 - Site Admin users cannot create new individuals via the GUI Open

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