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Join from PC, Mac, Linux, iOS or Android:https://lyrasis.zoom.us/j/5025273040?pwd=RTk4QUhISnhPRi9YenVrTFJKbDllQT099963190968
Meeting ID: 502 527 3040
Passcode: dspace
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- Laurie Gemmill Arp Lyrasis
- Tal Ayalon World Bank Group
- Pascal-Nicolas Becker The Library Code*
Isabel Bernal Spanish National Research Council CSIC- Bill Branan, John Hopkins University
- Kimberly Chapman University of Arizona Libraries (Ex-officio, DCAT Chair)
Lieven DroogmansAtmire*- Scott Hanrath University of Kansas
- Barbara Hirschmann ETH Zurich
- Jyrki Ilva National Library of Finland
Erica JohnsCornell UniversityJoanna LeeGeorge Mason UniversityAgustina Martinez-GarciaUniversity of Cambridge*- Erik Moore University of Minnesota*
- Susanna Mornati (4Science)*
- Jere Odell IUPUI*
Alan Orth CGIAR Kenya**- Susan Wells Parham Georgia Institute of Technology
Kristi ParkTexas Digital Library*- Jussi Piipponen FinELib-consortium
- Beate Rajski DSpace-Konsortium Deutschland
- Ianthe Sutherland University of Edinburgh
Maureen Walsh The Ohio State University Libraries*
Lyrasis attendees
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Time | Item | Information | Who | |
---|---|---|---|---|
1 | 15 min | Welcome |
| Laurie (facilitator for today, not chair) |
2 | 15 min | FinancesFinancial |
| Kristi, Tim |
3 | 20 min | Elections | Elections
| Michele |
4 | 10 min | Staffing | Program Coordinator Role Next Steps Recruit for half time position; funded by SCOSS campaign | Laurie |
5 min | Break | |||
5 | 15 min | Development | Development Update
| Tim |
6 | 5 min | Community | Laurie | |
7 | 5 min | Governance | Conflict of Interest Forms (annual process) Conflict of Interest policy adopted; each governance members needs to sign and return to Laurie/Mic by 11/30 | Laurie/Mic |
8 | 5 min | Governance | Upcoming - future agenda topics
| Laurie |
9 | min | Other business | Community updates as time permits | All |
Notes
Introductions
- Laurie will facilitate the meeting in the absence of a Chair and Vice Chair
- Introductions for new leadership group members
- Attendees: Laurie, Mic, Pascal, Tal, Agustina, Barbara, Beate, Bill, Ianthe, Jere, Joanna, Jyrki, Kimberly, Kristi, Lieven, Scott, Susan, Susanna, Tim
Financial
- DSpace Development Fund (Kristi)
- Overall/Background
- Launched in 2022 as a way for the community to fund paid development for DSpace 7, prior to DSpace 7 it was entirely volunteer contributions
- Provided predictability with releases
- Use fund to provide targeted paid development and contributions
- Focus on accessibility
- TDL & Lyrasis conducted an audit in 2021 (pre DSpace 7 release)
- DeQue - $ 10,000
- Addressed many of the critical issues
- Would like to conduct another audit and work in this area
- DeQue new audit quote is $ 17,000
- Accessibility campaign and progress
- Texas Digital Library - 1st contributor - $ 5,000 US (Thank you!)
- another org - inquiry $ 2500
- Georgia Tech interested in contributing
- Ianthe: accessibility test conducted University of Edinburgh
- Will share results
- Lieven: Section 508 (VPAT) in the United States. Would be useful to have available to better understand requirements
- Kristi: Could a VPAT be created at the community level? A possible working group? Possible interest to DCAT.
- Kimberly: Interest in DCAT, but availability is more difficult. Maybe after test-a-thon
- Kimberly: Are user groups a potential to tap for expertise?
- Agustina: Had a recent user group meeting and discussed connecting with DCAT on these issues
- Nudge to all leaders to see if their institutions might have some end of the year funds to contribute
Elections (Mic)
- Updates and next steps: Steering, Chair/Vice Chair, scheduling steering mtgs
- Three nominations for Steering for 3 open seats
- Kristi
- Scott
- Erica
- Vote to affirm
- Nominations for Chair & Vice Chair
- Contact Mic to volunteer or nominate
- Steering/Leadership Overview
- Leadership meets 4 times; Steering meets monthly
- Leader term is one year term
- Steering is three year term
- Change in Gold member eligibility
- Thanks to those terms ended in Oct
- Chair: Maureen Walsh
- Vice-Chair: Erica Johns
- Thank you to Jere for service on Steering
- Potential for process review
- Need to review process and terms
- Recommend review of governance and way elections are run
- Review based on experience this year and feedback
Staffing (Laurie)
- Program Coordinator Role Next Steps
- Recruit for half time position; funded by SCOSS campaign
- We have raised some funds, but not enough to hire a full-time position
- Enough funds for 2 year part-time position
- Hope to continue to grow funds for potentially a full-time position
- Steering voted on moving forward with hiring a part-time coordinator; looking for feedback from Leadership
- Looking to post in January
Development Update (Tim)
- DSpace 7.6.1
- Ready for release this week.
- Bug fix only, no new features some performance issue fixes
- Release notes finalized and list all bug fixes
- DSpace 8.0
- Planned release April 2024
- https://wiki.lyrasis.org/display/DSPACE/DSpace+Release+8.0+Status
- List of features are not finalized, must meet deadlines
- DSpace 8 will be a smaller release
- Back on track for major releases in April of each year with bug fixes to follow
- Bill: plans for minors releases?
- Bug fixes will be minor releases and will be released as needed
- New feature development will be part of major releases once a year
Community (Laurie)
- IOI Catalog Update
- Asked to participate in survey - Invest in Open (https://investinopen.org/)
- Initial instrument was not ideal for DSpace as an organization
- IOI
- IOI Catalog - submitted updated DSpace entry, awaiting updating
- IOI call for funding proposals
- DSpace did not submit a request
Governance (Laurie/Mic)
- Conflict of Interest Forms (annual process)
- Conflict of Interest policy adopted; each governance members needs to sign and return to Laurie/Mic by 11/30
- Kimberly: suggested language change to replace "by blood" to "by family"; context is close family, i.e., immediate family
- Will use current for for this year, potential to update for next year
- Upcoming- future agenda topics
- Annual goals
- Will consult with future Chair
- Other topics of interest?
- Address questions related to use of DSpace/DSpace CRIS name and logo
- European certificate for software - new law in EU Parliment
- Cyber Resilience Act https://linuxfoundation.eu/cyber-resilience-act
- Discuss role of Leadership group in prioritization of new features
- Product visioning and translate to new features
- https://wiki.lyrasis.org/pages/viewpage.action?pageId=199525834
- Many issues raised have been addressed
- How often to review/refresh vision document?
- Steering controls use of development funds, tends to prioritize features
- Can recommend and prioritization, but also relies on availability of developer time
- Review features in comparison to other repository options
- Steering should provide more reporting back to Leadership on progress and decisions
- Agenda item for Steering to review and respond to Visioning Document before launching a new visioning work group
- Discussion of Open Repositories
- Consider and respond to questions about DSapce
- Continue to make DSpace available to institutions globally/smaller institutions
- Consider how much technical resources are needed
- Example of statistics via DCAT discussion
- Modularization approach for the future
- Modernization vs technical expertise availability
Other Business
- Community updates as time permits
- Jyriki: Question about DSpace Leadership attendance at Open Repositories in Sweden - possible submissions
- Potential North American User Group meeting in Minneapolis in 2024
- Swiss Dspace User Group meeting in December