2023-11-15 DSpace Leadership Group Meeting

Date

15 Nov 2023 11:00-1:00 Eastern Time

Zoom:

Join from PC, Mac, Linux, iOS or Android:https://lyrasis.zoom.us/j/9963190968 

Meeting ID: 502 527 3040

Passcode: dspace

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Meeting ID: 502 527 3040

Passcode: 995571

Find your local number: https://lyrasis.zoom.us/u/aoVg8CoUw

Leadership Group Members

• Laurie Gemmill Arp Lyrasis
• Tal Ayalon World Bank Group
• Pascal-Nicolas Becker The Library Code*
• Isabel Bernal Spanish National Research Council CSIC
  
• Bill Branan, John Hopkins University
• Kimberly Chapman University of Arizona Libraries (Ex-officio, DCAT Chair)
• Lieven Droogmans Atmire*
• Scott Hanrath  University of Kansas
• Barbara Hirschmann ETH Zurich 
• Jyrki Ilva National Library of Finland 
• Erica Johns Cornell University
  
• Joanna Lee George Mason University  
  
• Agustina Martinez-Garcia University of Cambridge* 
• Erik Moore University of Minnesota*   
• Susanna Mornati (4Science)*
• Jere Odell  IUPUI*
• Alan Orth  CGIAR Kenya**
• Susan Wells Parham Georgia Institute of Technology
• Kristi Park Texas Digital Library*
• Beate Rajski DSpace-Konsortium Deutschland
• Ianthe Sutherland University of Edinburgh
• Maureen Walsh The Ohio State University Libraries* 

Lyrasis attendees

• Tim Donohue 
• Michele Mennielli 

The  represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

*Members of DSpace Steering Group

**Community At Large Representative

***Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

Agenda

Notes

Introductions

• Laurie will facilitate the meeting in the absence of a Chair and Vice Chair
• Introductions for new leadership group members
• Attendees: Laurie, Mic, Pascal, Tal, Agustina, Barbara, Beate, Bill, Ianthe, Jere, Joanna, Jyrki, Kimberly, Kristi, Lieven, Scott, Susan, Susanna, Tim

Financial

• DSpace Development Fund (Kristi)
• Overall/Background 
• Launched in 2022 as a way for the community to fund paid development for DSpace 7, prior to DSpace 7 it was entirely volunteer contributions
• Provided predictability with releases
• Use fund to provide targeted paid development and contributions
• Focus on accessibility
• TDL & Lyrasis conducted an audit in 2021 (pre DSpace 7 release)
• DeQue - $ 10,000
• Addressed many of the critical issues
• Would like to conduct another audit and work in this area
• DeQue new audit quote is $ 17,000
• Accessibility campaign and progress
• Texas Digital Library - 1st contributor - $ 5,000 US (Thank you!)
• another org - inquiry $ 2500
• Georgia Tech interested in contributing
• Ianthe: accessibility test conducted University of Edinburgh
• Will share results
• Lieven: Section 508 (VPAT) in the United States. Would be useful to have available to better understand requirements
• Kristi: Could a VPAT be created at the community level? A possible working group? Possible interest to DCAT. 
• Kimberly: Interest in DCAT, but availability is more difficult. Maybe after test-a-thon
• Kimberly: Are user groups a potential to tap for expertise?
• Agustina: Had a recent user group meeting and discussed connecting with DCAT on these issues
• Nudge to all leaders to see if their institutions might have some end of the year funds to contribute

Elections (Mic)

• Updates and next steps: Steering, Chair/Vice Chair, scheduling steering mtgs
• Three nominations for Steering for 3 open seats
• Kristi
• Scott
• Erica
• Vote to affirm 
• Nominations for Chair & Vice Chair
• Contact Mic to volunteer or nominate
• Steering/Leadership Overview
• Leadership meets 4 times; Steering meets monthly
• Leader term is one year term
• Steering is three year term
• Change in Gold member eligibility
• Thanks to those terms ended in Oct
• Chair: Maureen Walsh
• Vice-Chair: Erica Johns
• Thank you to Jere for service on Steering
• Potential for process review
• Need to review process and terms
• Recommend review of governance and way elections are run
• Review based on experience this year and feedback

Staffing (Laurie)

• Program Coordinator Role Next Steps
• Recruit for half time position; funded by SCOSS campaign
• We have raised some funds, but not enough to hire a full-time position
• Enough funds for 2 year part-time position
• Hope to continue to grow funds for potentially a full-time position
• Steering voted on moving forward with hiring a part-time coordinator; looking for feedback from Leadership
• Looking to post in January

Development Update (Tim)

• DSpace 7.6.1
• Ready for release this week.
• Bug fix only, no new features some performance issue fixes
• Release notes finalized and list all bug fixes
• DSpace 8.0
• Planned release April 2024
• https://wiki.lyrasis.org/display/DSPACE/DSpace+Release+8.0+Status
• List of features are not finalized, must meet deadlines
• DSpace 8 will be a smaller release
• Back on track for major releases in April of each year with bug fixes to follow
• Bill: plans for minors releases?
• Bug fixes will be minor releases and will be released as needed
• New feature development will be part of major releases once a year

Community (Laurie)

• IOI Catalog Update
• Asked to participate in survey - Invest in Open (https://investinopen.org/) 
• Initial instrument was not ideal for DSpace as an organization
• IOI
• IOI Catalog - submitted updated DSpace entry, awaiting updating
• IOI call for funding proposals 
• DSpace did not submit a request

Governance (Laurie/Mic)

• Conflict of Interest Forms (annual process)
• Conflict of Interest policy adopted; each governance members needs to sign and return to Laurie/Mic by 11/30
• Kimberly: suggested language change to replace "by blood" to "by family"; context is close family, i.e., immediate family
• Will use current for for this year, potential to update for next year
• Upcoming - future agenda topics
• Annual goals
• Will consult with future Chair
• Other topics of interest?
• Address questions related to use of DSpace/DSpace CRIS name and logo
• European certificate for software - new law in EU Parliment
• Cyber Resilience Act https://linuxfoundation.eu/cyber-resilience-act 
• Discuss role of Leadership group in prioritization of new features
• Product visioning and translate to new features
• https://wiki.lyrasis.org/pages/viewpage.action?pageId=199525834 
• Many issues raised have been addressed
• How often to review/refresh vision document?
• Steering controls use of development funds, tends to prioritize features
• Can recommend and prioritization, but also relies on availability of developer time
• Review features in comparison to other repository options
• Steering should provide more reporting back to Leadership on progress and decisions
• Agenda item for Steering to review and respond to Visioning Document before launching a new visioning work group
• Discussion of Open Repositories
• Consider and respond to questions about DSapce 
• Continue to make DSpace available to institutions globally/smaller institutions
• Consider how much technical resources are needed
• Example of statistics via DCAT discussion
• Modularization approach for the future
• Modernization vs technical expertise availability

Other Business

• Community updates as time permits
• Jyriki: Question about DSpace Leadership attendance at Open Repositories in Sweden - possible submissions
• Potential North American User Group meeting in Minneapolis in 2024
• Swiss Dspace User Group meeting in December