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- Everything needed to hold the 2016 conference, including, but not limited to:
- A full program of keynotes, invited, contributed speakers, posters and workshops
- All conference logistics including planning of food and beverage, signage, registration, collaboration dinner
- All conference marketing and promotion, including email, print media, social media
- All conference sponsorship
- Conference recognition program, including two contests (apps and data)
- Wrap-up and transition to the 2017 conference planning task force, including
- Selection of site for the 2017 conference
- Selection of the program and conference chairs for the 2017 conference
- Posting of presentations and photographs from the 2016 conference
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Schedule
The task force will work all year up and through next year's conference. A simplified/conceptual schedule is below. A revised/detailed schedule will be available from Designing Events shortly,
| Week | Status |
September | Recruit task force members, conduct, review 2015 conference survey, post presentations and photographs from 2015 conference, review conference timeline |
October | Review/finalize conference organization, meeting processes |
November | Begin marketing and sponsorship work |
December | Begin keynote invites |
| January | Begin invited speaker solicitation, begin sponsor solicitation |
| FebruaryConfirm | conference prospectus, begin soliciting sponsorsCall for workshops, papers and panels |
| March | Call for workshops |
| April | Call for papers |
| May | Call for contest participants |
| June | RFP for 2017 location |
| July | Select/conform 2017 location and dates |
| August | Workshop and conference |
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