(Draft 2015-02-02)
Context
The VIVO Implementation Fest (I-Fest) is an annual event that provides an informal setting for new and prospective adopters of VIVO to mingle and work in an informal setting with long-term VIVO community members. Four annual I-Fests have been held to date, with the timing intentionally about 5-6 months ahead of the Conference to not compete for attendance. The I-Fest has a strong flavor of a community-driven event where vendors are allowed to attend but don’t sponsor or give demos except within the context of informal discussion.
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Wiki documentation suitable for attendees leading up to the event and showing notes, photos, and outcomes afterwards
A successful I-Fest, documented via an attendee evaluation survey
- Lots of ideas about how to continue a higher level of community engagement
2015-02-17 4th planning meeting -- confirm schedule, review attendee count, confirm logistics
2015-03-03 Final planning meeting
Suggested schedule:
| Completed: | |||||
| Identify core planning team and leader | 2014-12 | Schedule and ; hold first planning meeting | 2014-12-12 | ||
| Hold second Second planning meeting | 2015-01-16Send out announcement of 2015 VIVO I-Fest | ||||
| Blog post, wiki page, and registration survey posted | 2015-01-21-16 - 2015-02-02 | ||||
| Solicit members from the community | 1 week | 2015-01-29 | |||
Hold third Third planning meeting |
| 2015-02-03 | |||
| Develop Develop charter and open for review | 1 week | 2015-02-02 | |||
Develop action items, assign to team members. | 12 weeks | ongoing | |||
| Hold fourth planning meeting | 2015-02-17 | ||||
Accomplish deliverables, preliminary review | 4 weeks | ongoing, content deliverables 2015-02-03 through 2015-02-19 | |||
Revise deliverables, final review | 1 week | 2015-02-20 - 2015-02-27 | |||
Fourth planning meeting -- confirm schedule, review attendee count, confirm logistics |
| 2015-02-17 | |||
| Hold fourth planning meeting | |||||
| Final Hold final planning meeting | 2015-03-03 |
Members
Melissa Haendel, OHSU - task force lead
Nicole Vasilevsky Vasilevsky, OHSU - facilitator
Jon Corson-Rikert, Cornell - member
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Layne Johnson, DuraSpace & VIVO - ex-officio member
Paul Thompson, Dartmouth - member
...
Alex Viggio, Symplectic - member
Meeting Times
Listed Dates listed above in suggested schedule. 3:00-4:00 pm, Eastern.
Toll-Free Access Number:
1.800.977.8002
Participant Code:
553345#
Communication Channels
Distribute proposed charter and solicit Solicit participation from community via appropriate mailing list(s)
Announce task force creation and progress on relevant Working Group calls.
Create a page in the VIVO wiki (wiki.duraspace.org), with child pages for agenda, notes, and additional information
Use vivo-2015i-fest at vivoweb.org mailing lists
Google Docs Folder - repository for notes, registrants, and I-Fest related artifacts
Agendas and Notes
Solicit agenda items from task force members 3 days before meeting
Prepare agenda and distribute no less than 24 hours before meeting
Use standard meeting agenda and notes format (see VIVO wiki Task Force Agenda Template (click --> here for example).