...
- Form a planning team, identify a lead, identify a facilitator
- Identify dates to hold the I-Fest
- Select a venue, provide travel details, identify local lodging choices and restaurants, identify local travel options and other services and logistics.
- Solicit participation from the community
- Identify timely topics and themes of interest to the community
- Identify facilitators for topics and themes
- Develop a meeting format that is substantive in content and provides an informal atmosphere that is conducive to knowledge sharing, networking, and hands on learning.
- Provide a mechanism for registration and tracking.
- Develop timely communications for prospective attendees and registrants.
Deliverables:
...
- Make local arrangements and reserve adequate space.
- Identify current topics and I-Fest themes and facilitators.
- Develop a program
- Develop a series of communications to announce the I-Fest, solicit participation from the community and distribute program details.
Suggested schedule:
| Identify core planning team and leader | 2014-12 | |
| Schedule and hold first planning meeting | 2014-12-12 | |
| Hold second planning meeting | 2015-01-16 | |
| Send out announcement of 2015 VIVO I-Fest | 2015-01-21 | |
| Solicit members from the community | 1 week | 2015-01-29 |
Hold third planning meeting |
| 2015-02-03 |
| Develop charter and open for review |
Develop charter | 1.5 weeks | 2015-XX-XX | ||
| Solicit members and schedule first meeting | 1 week | 2015-XX02-XX02 | ||
Develop action items, assign to team members. | 2 12 weeks | ongoing | ||
| Hold fourth planning meeting | 2015- | XX02- | XX17 | |
Accomplish deliverables, preliminary review | 3 4 weeks | ongoing, content deliverables 2015-XX-XX-02-03 through 2015-02-19 | ||
Revise deliverables, final review2 weeks | 1 week | 2015-02-20 - 2015-02-27 | ||
| Hold final planning meeting | 2015- | XX03- | XX03 |
Members
Name and Affiliation - task force lead
...