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The charter provides the definition of the Task Force and its deliverables. It is not a contract and may be changed with the consensus of the members of the Task Force at any time, however significant changes such as a 6 month or more delay in timeframes, the abandonment of a deliverable, or the change in the overall scope of the work should be announced to the VIVO community via typical communication channels.
Task Force Charter Template and Examples
To assist you in writing your Task Force Charter, use the template provided here --> Task Force Charter Template.
Examples of Task Force Charters may be found here --> Task Force Charter Examples.
Keep in mind that the charter should be a brief, one page document that provides enough detail about the Task Force to allow readers to understand the context, objectives, and deliverables of the work. Include a timeline and list of members, including the facilitator. Writing the charter should not be an onerous, burdensome process. Keep it simple and brief.
Task Force Approval
Once the draft charter is in acceptable form, community members are invited to participate via appropriate mailing lists. The email message includes access to the charter and seeks the engagement of the additional participants. Organizations must respond publicly that they are willing to take part and commit development resources towards the goals of the Task Force. At least three Partners should respond positively, and no more than three Partners may respond negatively, for the working group to be approved. If fewer than three Partners are willing to contribute, then the Task Force is likely too specific and the work should be done outside of the Task Force process. If more than three Partners object to the work being done, then there is a significant issue that should be resolved before committing resources.
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