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Notes

Updates

• Strategic Vision Document will be finalized by Agustina this week and then sent to Steering

Communication Piece

• Reviewed the communication piece draft
• Suggestion to include time line in communication piece – what to expect when? 
  • Create a timeline of key activities and deliverables from now until Oct-Dec (Agustina, Holger)
• Suggestion to include Tim and Holger's presentation in this piece; anything mentioned at that presentation that hasn't yet been included here
• More topics and work will come up in the coming months for this group
• Suggestion to include timeline that the work the technology group is doing now 
• Discussion around "how do we make sure this doesn't happen again?" – suggestion to include something about that in the communication piece
  • Comment that the reason DSpace-CRIS came up in the first place because DSpace didn't address needed use cases
  • To avoid forking again, we need to make sure that DSpace covers needed use cases
• Comment that this merger will not achieve modularization; it will be a step in that direction, but will not achieve it
  • It will also not address the problem of Service Providers moving more quickly; we need to find a way to bring in code more rapidly
• We will bring this to Steering for review at today's meeting (Steering meeting)

Feedback Form

• We need to answer their feedback if we put something out like this
• Discussed the suggestion to remove the link to the feedback form and don't ask for feedback
• Suggestion to include demographics
  • Are you using DSpace? DSpace-CRIS?
  • Type of repository? Academic? 
  • Always provide option to choose "other"

Communication Plan

• Suggestion to have separate events in Spanish, different languages
• Discussed the question of frequency of sending updates to the community
  • Base it on "as needed" – once we have a number of questions that we can answer
  • It will become clearer in the coming weeks and months what else we need to share