Meeting Information
Date and Time: July 09, 2025, 14:00-15:00UTC
Meeting link: See calendar invitation
Attendees
Ex-Officio:
Note taker
Apologies
Agenda
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| 15 mins | Communication Plan | Group discussion - Review draft message (thanks Tim and Holger!) to be shared with the community via the Community Google Group
| Draft communication piece |
| 40 mins | Communication Plan | - Look at suggested elements to be incorporated
- Webinar/Q&A
- Approaches to redesign of feedback form
- Ways to get the community more involved in the process
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| 5 mins | Next Steps and AOB |
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Notes
Updates
- Strategic Vision Document will be finalized by Agustina this week and then sent to Steering
Communication Piece
- Reviewed the communication piece draft
- Suggestion to include time line in communication piece – what to expect when?
- Create a timeline of key activities and deliverables from now until Oct-Dec (Agustina, Holger)
- Suggestion to include Tim and Holger's presentation in this piece; anything mentioned at that presentation that hasn't yet been included here
- More topics and work will come up in the coming months for this group
- Suggestion to include timeline that the work the technology group is doing now
- Discussion around "how do we make sure this doesn't happen again?" – suggestion to include something about that in the communication piece
- Comment that the reason DSpace-CRIS came up in the first place because DSpace didn't address needed use cases
- To avoid forking again, we need to make sure that DSpace covers needed use cases
- Comment that this merger will not achieve modularization; it will be a step in that direction, but will not achieve it
- It will also not address the problem of Service Providers moving more quickly; we need to find a way to bring in code more rapidly
- We will bring this to Steering for review at today's meeting (Steering meeting)
Feedback Form
- We need to answer their feedback if we put something out like this
- Discussed the suggestion to remove the link to the feedback form and don't ask for feedback
- Suggestion to include demographics
- Are you using DSpace? DSpace-CRIS?
- Type of repository? Academic?
- Always provide option to choose "other"
Communication Plan
- Suggestion to have separate events in Spanish, different languages
- Discussed the question of frequency of sending updates to the community
- Base it on "as needed" – once we have a number of questions that we can answer
- It will become clearer in the coming weeks and months what else we need to share