Meeting Information

Date and Time: July 09, 2025, 14:00-15:00UTC

Meeting link: See calendar invitation

Attendees

Ex-Officio:

Note taker

15 mins

Communication Plan

Group discussion

Review draft message (thanks Tim and Holger!) to be shared with the community via the Community Google Group

40 mins

Communication Plan

Look at suggested elements to be incorporated
- Webinar/Q&A
- Approaches to redesign of feedback form
Ways to get the community more involved in the process

5 mins

Next Steps and AOB

Updates

Strategic Vision Document will be finalized by Agustina this week and then sent to Steering

Communication Piece

Reviewed the communication piece draft
Suggestion to include time line in communication piece – what to expect when?
- Create a timeline of key activities and deliverables from now until Oct-Dec (Agustina, Holger)
Suggestion to include Tim and Holger's presentation in this piece; anything mentioned at that presentation that hasn't yet been included here
More topics and work will come up in the coming months for this group
Suggestion to include timeline that the work the technology group is doing now
Discussion around "how do we make sure this doesn't happen again?" – suggestion to include something about that in the communication piece
- Comment that the reason DSpace-CRIS came up in the first place because DSpace didn't address needed use cases
- To avoid forking again, we need to make sure that DSpace covers needed use cases
Comment that this merger will not achieve modularization; it will be a step in that direction, but will not achieve it
- It will also not address the problem of Service Providers moving more quickly; we need to find a way to bring in code more rapidly
We will bring this to Steering for review at today's meeting (Steering meeting)

Feedback Form

We need to answer their feedback if we put something out like this
Discussed the suggestion to remove the link to the feedback form and don't ask for feedback
Suggestion to include demographics
- Are you using DSpace? DSpace-CRIS?
- Type of repository? Academic?
- Always provide option to choose "other"

Communication Plan

Suggestion to have separate events in Spanish, different languages
Discussed the question of frequency of sending updates to the community
- Base it on "as needed" – once we have a number of questions that we can answer
- It will become clearer in the coming weeks and months what else we need to share