ITEM #1: Follow-up on Leadership Meeting | Leadership approved the proposed changes on November 11. Question: Where do we store policy documents? How/where should we update language in the wiki/on the website? Discussion: Document procedure for calling Emergency Meeting following report-out from Steering? Discussion: Address concerns expressed about (1) disengagement from Leaders if meetings are held quarterly and (2) challenge of engaging new Leaders. Should these be addressed further? If so, how?
| Inventory of DSpace governance documentation: |
ITEM #2: DSpace-LYRASIS MOU | Work Plan reminder - November meeting: Review MOU and a proposed revision. If necessary, assign 1-2 group members to draft additional revisions.
- December meeting: Discuss and approve revised MOU.
- Present to Leadership in January.
Background of MOU development - First MOU developed by Leadership subcommittee and signed June 2019
- Revised MOU signed August 2020 with minor changes regarding LYRASIS seat on governance and inclusion of indirect cost rate.
Summary of changes: - Changed DSpace Project to DSpace Program
- Advanced notice of termination changed from 180 days to 90 days
- Put overhead rate in agreement
- Added language about voting seat for LYRASIS
- Other minor changes
- Currently MOU must be approved and signed yearly.
Considerations - Could we develop an MOU with a longer term (3 years?)
- What level of detail should the MOU include?
- Inclusion of multiple IDC rates (primary and contract labor)
- Processes for amendment and review of the MOU
- Termination processes - big differences between current and "alternative" MOU.
| Current DSpace-LYRASIS MOU (2020-21) Alternative MOU draft for discussion purposes |