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A high-level policy that defines an organization's commitment to digital preservation is an essential component of an effective and sustainable program. Developing an explicit digital preservation policy is a requirement for complying with prevailing community standards and practice (e.g., the TRAC requirements, the procedural accountability requirement of a trusted digital repository, but not every organization should have to develop their policy froim scratch. 

Policy resources

Here's a proposed model document for an organization's digital preservation policy framework to use as a starting point and some examples of digital preservation policies that have been developed by organizations:

Institutional sources

And some digital preservation strategies developed by organizations:

Community sources

And some other community sources pertaining to digital preservation policies:

Other sources

 And other policy-related sources:

Policy spectrum

One consideration in reviewing community documentation is that the term policy is used in a variety of ways and might reflect one of several levels, as illustrated in the following diagram (McGovern 2008):


Machine-actionable policies

Several digital preservation research and development projects focus on developing machine-actionable policies using varying approaches:

  • PLEDGE (these results use the REI policy language and are in part reflected in iRODS)
  • PLANETS (using the OCL - Object Constraint Language - in developing a preservation planning policy engine)

Call for contributions

Please add to these resources and/or share your own policies. 

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