10 AM US Eastern Time

Call-in Information

Please see calendar invite for the Zoom link.

Attendees

David Wilcox

Terrie R. Wheeler

Michele Mennielli

Julia Trimmer

Regrets

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO
• Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo

Agenda

1. Announcements
2. Feedback on VIVO conference
   1. Anything relevant for this group to consider/pursue?
3. VIVO in a box proposal
   1. Can we send out a copy of the proposal for comment this week?
   2. Plan to schedule a town hall meeting in September
4. Press release for new members 
   1. Templates in the Google Drive folder
5. User group meetings
   1. When should we schedule the next meetings?
6. Review membership changes since last meeting
7. Review new VIVO registered sites since last meeting
   1. Welcome package for new registered users
8. Review list of active VIVO sites
   1. Progress update on investigating potentially inactive sites

Notes

1. VIVO conference
   1. Second largest VIVO conference
      1. 250 registrants
      2. Reached out to ~1,000 people this year
   2. VIVO in a box
   3. Follow-ups
      1. Bulk loading in Google groups is challenging
   4. No post-conference survey
      1. Terrie had trouble joining breakout groups
         1. Instructions weren't clear
      2. Also issues with timezones, people assumed conference time was their local time
      3. Need more advance time to organize
      4. How to ensure feedback gets communicated for next year?
         1. Appoint a conference chair?
   5. Sharing presentations
      1. Need to get permission to share presentations
      2. This could be agreed to in advance
      3. TIB manages the presentations
      4. GDPR + German regulations are very strict with regard to privacy
      5. We could ask the speakers to share their slides on the wiki
         1. Mic will contact Anna
      6. For next year:
         1. Provide a form in advance formally asking for consent to share
         2. Create a document in a shared folder (LG Google Drive)
2. New membership
   1. University of Dresden in Germany at Supporter level
      1. Using VIVO
   2. CINECA will renew membership

Action Items

• David Wilcox talk to Brian Lowe about VIVO trainings and improving the documentation
• David Wilcox Create a conference recommendations doc in the shared folder
• David Wilcox Send invitation to VIAB town hall meeting
• David Wilcox Work on press release for new member