Wednesday, September 30 at 11:00 EDT
LG members:
Paul Albert, Ann Beynon, Robert Cartolano, Anna Guillaumet, Doug Hahn, Anthony Helm, bruce herbert, Damaris Murry 
Terrie Wheeler
LYRASIS:
Laurie Gemmill Arp, Robert Miller, Michele Mennielli, Andrew Woods
Regrets:
Federico Ferrario Mike Conlon Christian HauschkeTom Cramer
= Secretary
Connection Information
Zoom connection information is available in the Outlook invitation.
Agenda
- Greetings- Bruce (5 Mins)
- Report on VIVO Community Finances (10 Mins) - Laurie Arp (and Doug Hahn?)
- Report on VIVO Development Activities (10 Mins) - Andrew Wood
- VIVO Executive Summary (10 Mins) - Anna Guillaumet
- VIVO-In-A-Box Idea Document (20 Mins) Bruce Lead Discussion
- Vote on whether to prepare a more formal proposal.
Meeting Minutes
Greetings- Bruce (5 Mins).
Last few months talking with people about VIVO and understanding community needs on a deeper level. Bruce previews agenda topics and speakers. He plans to structure future meetings on report updates, with one item to vote on each meeting.
Report on VIVO Community Finances (10 Mins) - Laurie Arp
Laurie: High points – generally on track for our budget. Some areas slightly underspent. This budget was set after COVID, so little to trim. Anticipates pending memberships would all be paid. Memberships: lost LaTrobe (copper), U of Florida (bronze), and Virginia Tech (platinum). Columbia and American Psychiatric Association checks are pending. Brown downgraded from gold to silver. Oklahoma (copper) just cancelled. Only have not heard from PUC. These membership cancellations results in a loss of $29,500 in revenue, some of which was already planned for with the leaner budget this year.
Michele: Just got an email today from Humboldt University Berlin and their platinum membership. The Project has been officially approved by the University as well as the membership. They’re in the process of hiring 4 people to work on VIVO and 1 of them will be responsible for the relationship with VIVO governance and community. They could join us by the end of the year or beginning of the next one. Keep you posted
Report on VIVO Development Activities (10 Mins) - Andrew Wood
Andrew: Committers and broader development team: would be great if there was more overlap between institutions representation on the leadership team and the committer team. Link to VIVO Committers: https://wiki.lyrasis.org/display/VIVO/VIVO+Committers
Current priorities of development team: Priorities that we distilled from the Product Direction Plan 2020 are found on this wiki site, and are as follows:
- i18n effort – a few tickets away from getting to a beta release that offers full support of internationalization across all of VIVO
- will have a demo server
- testing office hours
- collecting feedback on beta version via a google form
- sprints – have had several non-committers contribute in the last sprint
- ingest – Ralph O’Flynn has put together a data ingest task force
- please contact Ralph or Andrew if interested
- ease of installation
- one part of making VIVO easier to install is to use SOLR
- if have an expert interested in SOLR, need to work through the details of having VIVO auto-config SOLR
Anthony Helms: We have a developer very familiar with SOLR. He is leading a very important project for Brown, but he could act as a consultant to the VIVO committers on this project
Andrew: That would be great, Anthony, Thank you!! Are there other things that the VIVO community needs that are more pressing?
Bruce: Ease of installation will make a nice Segway into my presentation later in this meeting.
VIVO Executive Summary (10 Mins) - Anna Guillaumet
Anna shares her screen to reveal the Executive Summary of VIVO for past two months.
Anna:
- VIVO Website Updates: updating outdated text and highlighting service providers
- VIVO 2020 conference recordings are available here.
- New VIVO sites announced, both in Germany!
- Interesting projects using VIVO platform and software, eg. Project OPERA
- Social Media followers – tweeting every day!
Ann Beynon : Everyone's doing a great job with our Twitter!
Anna: Shares cover of Annual Report
- About to publish the VIVO annual report
- Metrics include number of sites, social media presence, attendance at VIVO conference, etc.
Robert Miller: Thanks Anna! Wonderful (and pretty!) annual report… It makes me want to join!
VIVO-In-A-Box Idea Document (20 Mins) Bruce Lead Discussion
Bruce shares a conceptual proposal called “VIVO-in-a-box” If the LG thinks this plan is feasible, Bruce will flesh this out further.
Identified many institutions who have contacted Bruce regarding VIVO, but only one was able to implement, as most found it too costly to implement/support
Impact of reducing barriers to implementation
- Systems are up faster, giving early wins
- Foundational system to build upon
- More VIVO implementations
- Increase in community members
- New revenue streams
This proposal could make it possible for more US institutions to implement VIVO, and pay a one time fee to increase revenue.
Features of VIVO-in-a-box
Simple system with no additional software purchase required – idea would include:
- ReCiter
- VIVO + VIVO Scholar
- Editor
- API
- Simple Profiles
- Harvest data from limited sources
- Enable data reuse
- Demonstrate organizational reputation and impact
- Training and support
Partner with Clarivate
- Recode ReCiter to harvest from Web of Science
- Clarivate help market VIVO to WoS institutions
- One time resources for VIVO Community
Benefits to Clarivate
- Value-added product for WoS
- Potential to up-sell other products
- Experiment with open architecture
Texas A&M has recently approached by new Sam Houston medical school regarding an implementation of VIVO. Bruce and Ann Beynon are meeting with them now, and this could be a prototype site for this new concept.
Paul Albert - described the possibilities of including an integration from Web of Science into ReCiter. Paul asked if VIVO in-a-box was envisioned to be a software as a service (SaaS) product hosted in the cloud? He noted it is much easier to pay for VIVO as a SaaS.
Rob Cartalono – If the work that Clarivate can provide an extraction layer, then we can map new data sources to ReCiter. This is very promising and intriguing.
Bruce – start with something easy, simple, and build it over time.
Robert – thinks this is interesting. Thinks Anna’s overview can be a roadmap to the possibilities that VIVO-in-a-box can offer.
Several members of the LG supported this VIVO-in-a-box idea both verbally and in the chat, and Bruce will pursue further.
Bruce adjourned meeting at 12:01
