10 AM US Eastern Time
Call-in Information
Please see calendar invite for the Zoom link.
Attendees
Regrets
Resources
- Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
- Prospect tracking is here: http://bit.ly/2KmUIxF
- Current members are here: http://vivoweb.org/community/membership
- Current Sites are here: https://duraspace.org/registry/?gv_search=&filter_10=VIVO
- Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo
Agenda
- Review membership changes since last meeting
- Review new VIVO registered sites since last meeting
- Welcome package for new registered users
- Review and add to draft
- Establishing regional users groups
- We need to make initial contact with regional representatives to begin coordinating the establishment of users groups
- This contact sheet can be used to gather an initial list of people to reach out to
- Goal of organizing online meetings starting in January
- Outreach and marketing
- Can we produce a simple introductory video for VIVO to share with potential adopters in lieu of a live demo?
- Check-in with Terrie on production
- Conference follow-up
- Which presenters and attendees should we follow-up with?
- What is our strategy for engagement over the next few months?
- Recommended changes to VIVO Leadership elections
- What changes would this group recommend?
Notes
Review membership changes since last meeting
- CINECA will maintain their membership level
- They are still in governance this year
- Interested in being more active in governance
- As a public institution, CINECA must go through tender for anything they pay for unless there is an exclusivity
- Only LYRASIS can allow them to become members of VIVO
- Mic will draft a letter to this effect
- All renewals are in except for PUC and APA
Review new VIVO registered sites since last meeting
- No new sites since the last meeting
Welcome package for new registered users
- Encourage new users to get involved. How to ask questions.
- For list of resources include a note for each one on what it is for and how to use it
- We should do something similar with the other programs as well
- Add something to stimulate actions
- Ask about why they chose VIVO, why are they using it
- Are there other VIVO users in your region?
- Should be sent from a VIVO stakeholder
- Perhaps the Chair?
- If this is an outreach and engagement effort we may want to determine who best to send the letter based on personal connections, etc.
- When new sites are registered, David will email this group to see who might want to do some outreach
Conference Follow-up
- Meeting with DEFF folks soon
- DEFF Opera event coming up in November
- VIVO will likely be mentioned
- Ask about VIVO at event during meeting and promote
- DEFF Opera event coming up in November
Establishing regional users groups
- Mic talked to Federico at CINECA about a European meeting
- Meetings should have some presentations from regional users explaining why they are using VIVO
- Meetings should also include a presentation from a governance member on what ViVO is and the engagement opportunities
- Need to explain why we need the engagement
- Mic will do some initial outreach in Europe and Latin America
- Determine whether Europeans would prefer a national meeting in their native language or a broader regional event in English
- We want to encourage people that we don't normally hear from
- Not a conference. Sharing experiences, learning from each other
Outreach and marketing
- Terrie will inquire about internal resources for producing a video
- We need a script and participants
- What are the common themes?
Action Items
- Michele Mennielli Will talk to LYRASIS colleagues about allowing VIVO members to pay invoices in non USD currency.
- All: Next meeting review election practices and make recommendations for changes for next year
- Terrie R. Wheeler Look into local capacity for creating a brief VIVO marketing video