3 PM US Eastern Time

Call-in Information

Please see calendar invite for the Zoom link.

Attendees

David Wilcox

Ann Beynon

Terrie R. Wheeler

Julia Trimmer

Regrets

Michele Mennielli

Resources

• Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
• Prospect tracking is here:  http://bit.ly/2KmUIxF
• Current members are here:  http://vivoweb.org/community/membership
• Current Sites are here:  https://duraspace.org/registry/?gv_search=&filter_10=VIVO
• Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo

Agenda

1. Rescheduling this meeting
   1. Michele has relocated to Rome so this meeting time won't work for him going forward
   2. Are there days/times in the morning (Eastern US time) that work for everyone?
2. Review membership changes since last meeting
3. Review new VIVO registered sites since last meeting
4. Welcome package for new registered users
   1. We should create a package to send to new users whenever they register their VIVO site
   2. What should this package contain?
5. Establishing regional users groups
   1. We need to make initial contact with regional representatives to begin coordinating the establishment of users groups
   2. This contact sheet can be used to gather an initial list of people to reach out to
   3. Goal of organizing online meetings starting in January
6. Conference follow-up
   1. Which presenters and attendees should we follow-up with?
   2. What is our strategy for engagement over the next few months?
7. Outreach and marketing
   1. Can we produce a simple introductory video for VIVO to share with potential adopters in lieu of a live demo?
8. Recommended changes to VIVO Leadership elections
   1. What changes would this group recommend?

Notes

Rescheduling this Meeting

1. A day other than Wednesday would be good, or the opposite bi-weekly schedule
2. Thursday at 10am ET?

Review Membership Changes

1. No changes since last time
2. David will check in with financial department at LYRASIS about invoicing for outstanding memberships to coordinate personal outreach.

Review new VIVO registered sites since last meeting

1. East Virginia Medical School
2. University of Toledo
3. Both Clarivate customers, potential medium-long term membership prospects

Welcome package for new registered users

1. Bundle together some useful resources for new users
   1. Standing meetings
   2. Google groups
   3. Wiki
   4. Documentation
2. David to start a Google Doc to collect info

Establishing regional users groups

1. It would be good to hear from VIVO institutions that don't normally present at the conference
   1. In the US there are government and non-profit organizations that we don't normally hear from
   2. We can do some initial outreach to build a small committee

Conference Follow-up

1. Working to schedule a meeting with Opera folks in Denmark
   1. Probably later in September 

Introductory Video

1. Useful for outreach and marketing
2. What resources do we have at LYRASIS?
   1. Terrie will look into local resources

Action Items

• Michele Mennielli Will talk to LYRASIS colleagues about allowing VIVO members to pay invoices in non USD currency.
• All: Next meeting review election practices and make recommendations for changes for next year
• All: Discuss a welcome package for new registered users at the September 2 meeting
• David Wilcox Check with Julia and Mic about the new suggested meeting time
• David Wilcox Check with LYRASIS financial department about outstanding invoices and pause collection so we can do personal outreach
• David Wilcox Start a Google Doc to build a welcome package for new users
• Terrie R. Wheeler Look into local capacity for creating a brief VIVO marketing video