3 PM US Eastern Time
Call-in Information
Please see calendar invite for the Zoom link.
Attendees
Regrets
Resources
- Shared folder: https://drive.google.com/drive/u/0/folders/1bruWU6ogsDf77S0M8H6rCpHQK5Fd0THw
- Prospect tracking is here: http://bit.ly/2KmUIxF
- Current members are here: http://vivoweb.org/community/membership
- Current Sites are here: https://duraspace.org/registry/?gv_search=&filter_10=VIVO
- Active VIVO Sites: https://docs.google.com/spreadsheets/d/1r39-DnShVEVA8Rlsl0CFcB6jYDhs-27hyVrlzovCXAo
Agenda
- Rescheduling this meeting
- Michele has relocated to Rome so this meeting time won't work for him going forward
- Are there days/times in the morning (Eastern US time) that work for everyone?
- Review membership changes since last meeting
- Review new VIVO registered sites since last meeting
- Welcome package for new registered users
- We should create a package to send to new users whenever they register their VIVO site
- What should this package contain?
- Establishing regional users groups
- We need to make initial contact with regional representatives to begin coordinating the establishment of users groups
- This contact sheet can be used to gather an initial list of people to reach out to
- Goal of organizing online meetings starting in January
- Conference follow-up
- Which presenters and attendees should we follow-up with?
- What is our strategy for engagement over the next few months?
- Outreach and marketing
- Can we produce a simple introductory video for VIVO to share with potential adopters in lieu of a live demo?
- Recommended changes to VIVO Leadership elections
- What changes would this group recommend?
Notes
Rescheduling this Meeting
- A day other than Wednesday would be good, or the opposite bi-weekly schedule
- Thursday at 10am ET?
Review Membership Changes
- No changes since last time
- David will check in with financial department at LYRASIS about invoicing for outstanding memberships to coordinate personal outreach.
Review new VIVO registered sites since last meeting
- East Virginia Medical School
- University of Toledo
- Both Clarivate customers, potential medium-long term membership prospects
Welcome package for new registered users
- Bundle together some useful resources for new users
- Standing meetings
- Google groups
- Wiki
- Documentation
- David to start a Google Doc to collect info
Establishing regional users groups
- It would be good to hear from VIVO institutions that don't normally present at the conference
- In the US there are government and non-profit organizations that we don't normally hear from
- We can do some initial outreach to build a small committee
Conference Follow-up
- Working to schedule a meeting with Opera folks in Denmark
- Probably later in September
Introductory Video
- Useful for outreach and marketing
- What resources do we have at LYRASIS?
- Terrie will look into local resources
Action Items
- Michele Mennielli Will talk to LYRASIS colleagues about allowing VIVO members to pay invoices in non USD currency.
- All: Next meeting review election practices and make recommendations for changes for next year
- All: Discuss a welcome package for new registered users at the September 2 meeting
- David Wilcox Check with Julia and Mic about the new suggested meeting time
- David Wilcox Check with LYRASIS financial department about outstanding invoices and pause collection so we can do personal outreach
- David Wilcox Start a Google Doc to build a welcome package for new users
- Terrie R. Wheeler Look into local capacity for creating a brief VIVO marketing video