Friday, January 31 at 10:00 EST

SG and LG members:

Ann Beynon,  Robert Cartolano, Mike Conlon, Tom Cramer,  Federico Ferrario,   Doug Hahn, Christian Hauschke,  Dong Joon (DJ) Lee,   Steven McCauley, Virginia (Ginny) Pannabecker,  Julia Trimmer,Alex Viggio,, hannah sommers, Terrie Wheeler

LYRASIS:

Laurie Gemmill Arp , Robert Miller

Regrets:

Anna Guillaumet

= note taker

Connection Information

To join the online meeting:

• Go to: https://lyrasis.zoom.us/my/vivo1

• One tap mobile:

  • US: +16699006833,,9358074182# or +19292056099,,9358074182#

• Or Telephone:

  • US: +1 669 900 6833 or +1 929 205 6099 or 877 853 5257

  • Meeting ID: 935 807 4182

• International numbers available: https://zoom.us/u/aeANHanzED

Preparation

In advance participants need to read:

1. VIVO ITAV: Community Engagement (CE) Agenda 20200131
2. ITAV Report – Community Engagement Only
3. VIVO ITAV CE Orientation and ITAV Results
4. VIVO ITAV Status Summary – CE Facet 2020-131

Attachments

01 VIVO ITAV CE Agenda Exercise 20200131.pdf

02 ITAV Report Community Engagement Only.pdf

03 VIVO ITAV CE Orient and Results.pdf

04 VIVO ITAV Status Summary CE 20200131.pdf

Agenda

Brief review of: (10 minutes)

• Participation Guidelines
• ITAV CE stages
• VIVO ITAV Sustainability Status Summary (CE section)
• VIVO Orientation and ITAV Results
• VIVO CE phase assessment: 1
• Exercise and Discussion
• Next Steps

Session Agenda and Notes

https://docs.google.com/document/d/1ApwGgTLjAihwhEtIQDhsFzWpmIR9C_a4zv4nAEWMiQ4/edit?ts=5e1f24fa

Trello Exercise

https://trello.com/b/MoJCoKVi/community-engagement

Notes

Community Engagement Definition: The Community Engagement facet reflects efforts to facilitate and foster involvement within a community. It is focused on encouraging users to become stakeholders. Those who have a sense of investment and ownership become champions who want the program to grow and succeed. A component of this facet also includes communication and outreach efforts to the community itself as well as the wider world of decision makers, potential users, funding agencies, and others.

Orientation feedback categories

• Lack of activity
• Lack of strategy
• Lack of resources

ITAV Community Engagement Phases

• Phase 1: Getting Beyond Initial Stakeholders
• Phase 2: Establishing CE Infrastructure
• Phase 3: Evolving CE

VIVO CE: Phase 1 Getting Beyond Initial Stakeholders

• Core Goal: Identify and involve a wider group of stakeholders
• Characteristics
  • Focused on primary stakeholders
  • Lack of engagement with broader communities
• Moving forward objectives:
  • Identify and involve a wider group of stakeholders
  • Form an outreach committee
  • Formulate a communication and engagement strategy

Notes