Friday, September 27 at 11:00 pm EST

SG members

Mike Conlon, Anna Guillaumet,  Doug Hahn, Violeta Ilik, Dong Joon (DJ) Lee, Steven McCauley ,   Julia Trimmer , hannah sommers , Terrie Wheeler

LYRASIS

Laurie Gemmill Arp , Robert Miller, Andrew Woods

Regrets

Virginia (Ginny) Pannabecker

= note taker

Connection Information

To join the online meeting:

• Go to: https://lyrasis.zoom.us/my/vivo1

• One tap mobile:

  • US: +16699006833,,9358074182# or +19292056099,,9358074182#

• Or Telephone:

  • US: +1 669 900 6833 or +1 929 205 6099 or 877 853 5257

  • Meeting ID: 935 807 4182

• International numbers available: https://zoom.us/u/aeANHanzED

Agenda

1. Budget questions with Hannah Sommers (15 minutes)
   1. We are currently revising the VIVO budget and have questions for the group before we submit the revisions to LYRASIS.
   2. We don’t have an updated version to share with the group yet.
   3. Would like to discuss future potential expenses and revenue for next year. (Thanks, Hannah, for joining the call for this discussion.)
2. VIVO voting process (Julia, 30 minutes)
   1. The Leadership Group Processes page outlines our current voting process. It’s based on the Apache voting process which states that any -1 vote is considered a veto. Please read both of these short pages before the meeting.
   2. Do we want to make changes in our voting process?
   3. We have postponed the vote to add the DCSP as a voting member, so that’s not under discussion.
3. Task force updates (all, 5 minutes)
4. LG Meeting on 10/11: Orientation Exercise Responses (Julia, 5 minutes)
5. Development updates: VIVO 1.11.0 and community sprint planning (Andrew, 5 minutes)
6. 2020 conference (if time allows)

Notes

1. Budget questions with Hannah Sommers
   1. No updated budget available yet.
   2. Hannah, current budget preliminary budget 2019, last update June.  This is what working from for LYRASIS.
   3. Mike, assumes budget is one used that is attached to MOU.  June update was in regards to membership loss in last year.
      1. 2019 Budget and MOU
   4. LYRASIS budget year doesn't line up with DURASPACE looking to use Jan-June 2020 in the near term.
   5. Begin discussion about VIVO camps
      1. possible camp at Columbia knowledge graph conference Violeta Ilik in ~May 6,7 - 2020 co-located 
         1. camps should be self sufficient
         2. last camp 2018 cost around 4K 
      2. continue offline
   6. Hannah, starts discussion about travel in first half of 2020.
      1. is there a formal process for prioritize travel?
      2. ensure we can track cost for camps, etc.
      3. we do need to define a travel cost number / revisit travel policy
      4. more discussion about architectural fly in Andrew has pros from last year possibly this year.  Leave it open.
   7. What about what used to be VIVO at DuraSpace summit.  Will there be opportunity for VIVO at LYRASIS summit??  Some other venue?
2. VIVO voting process
   1. Julia reviews process 
   2. has worked well in the process 
   3. Leadership usually votes only on "procedural process" only
   4. seems to be based on https://www.apache.org/foundation/voting.html
   5. Mike reviews some of the background of previous votes
   6. Julia asks for input from group.  Leadership group solicits input from everyone what does consensus mean?  Should 1 vote have the ability to veto a process, etc.  A lot of various perspectives.
      1. Pros / Cons for "Procedural" just being majority vote to pass.  
   7. How can we change the voting process if needed.
3. More talking / clarification about voting and conference.  Item to re-do vote and re-send form.
4. Task force updates ( not enough time )
5. LG Meeting on 10/11: Orientation Exercise Responses  ( not enough time )
6. Development updates: VIVO 1.11.0 and community sprint planning  ( not enough time )
7. 2020 conference (if time allows) ( not enough time )