Friday July 29, 2016, 2 PM EST
Monday Aug 1, 2016 9 AM EST 

Attendees

Steering Group Members

Paul Albert,  Melissa Haendel, Kristi Holmes, Dean B. Krafft, Eric Meeks, Mark Newton, Andi Ogier, Julia Trimmer, Alex Viggio

= note taker

Ex officio

Graham Triggs, Mike Conlon, Jonathan Markow, debra hanken kurtz

Regrets

Mark Fallu, Bart Ragon

Location

Friday WebEx

Monday WebEx

Agenda

Notes

1. Updates
   1. VIVO 1.9 Release candidate available.  See https://github.com/vivo-project/VIVO/releases/tag/rel-1.9.0-rc1
   2. Membership Update – prospects here.  Assigned to volunteers for asks.  Will follow-up with the "learn more" group.
   3. Conference Update – registration down by 34.  Workshop registration down.  Four new institutional sponsors.
   4. September VIVO Day at Symplectic Conference being planned for September 15.  Symplectic will have a two day conference in Durham Sept 13-14.  
   5. Fall architecture workshop.  Graham will be in the US October 17-21 and can extend his stay before or after.  Is it possible to organize an architectural workshop (nextgen VIVO) before or after?
   6. Figshare implementing VIVO RDF output as part of its API.
   7. Fall training event.  Opportunity to deliver one or more regional training events (2 days?  Travel cost recovery, two trainers, minimum number of attendees or we cancel – no financial risk, discounts for members). See Strawman training proforma.
2. Attendance - Mark and Mark should be able to make next meeting. Introductions will be done next meeting.  Mark N attended the Monday meeting.
3. Leadership agenda
   1. Dean and Mike have a call to plot out the  leadership group agenda for the meeting at the conference.
4. OpenRIF
   1. 1. Given the recent work with the contribution ontology, there's a large need for certain communities to use the contribution roles in association with ORCID to identify contributions that wouldn't normally be a publication. For example, Ontologies, or curation.  Such contributions could go into OpenVIVO. We could likely manage these through centralized sources for each. OpenVIVO could really assist with aiding knowldege workers attribution.
      2. This would involve collecting contributions with ORCID associations, and exposing them to discovery using OpenVIVO. This would be similar development work to what we did with FigShare and would be about a day's worth of work.
      3. We should write a guest blog post on ORCID for the contributor ontology.
      4. How do I feed that back into the contribution project? Make tickets in the tracker 
      5. Links from Melissa on the SciENcv project use of the openRIF ontologies and VIV-ISF:

         1. http://www.openrif.org/

         2. Current CTSAsearch URL: http://research.icts.uiowa.edu/polyglot (this will change in the near future as we deploy the new version, but this will redirect to the new site)

         3. SURAsearch pilot URL: http://search.sura.org (this is a ‘data mart’ of the larger set of sites in CTSAsearch)

         4. SPARQL endpoints:

            1. VIVO-ISF 1.6 version: http://marengo.info-science.uiowa.edu:2022/

            2. VIVO 1.4 version: http://marengo.info-science.uiowa.edu:2021/

            3. VIVO 1.4 human browsable version: http://marengo.info-science.uiowa.edu:2020/

5. Open Repositories conference

   1. A VIVO presence is lacking. They would be happy if there were a half dozen presentations. The next conference will be in June in Brisbane, Australia. We could engage them and inspire them with what a VIVO track would look like at a subsequent conference.
6. VIVO and SHARE
   1. Structured VIVO data meets unstructured SHARE data
   2. SHARE listening and working to improve identification in the SHARE data
   3. VIVO has an opportunity to improve the SHARE data
7. VIVO Conference
   1. We're considering changing the conference to one that not impose financial risk. We have risk because we have a professional firm and contract with a hotel. There are fixed costs, and these are going to overwhelm us. The break even point is 170, and we're heading south of 140. 
   2. We're exploring the idea of having an institution host this. What we don't want to do is take a big step backwards. We would like to have something open to 150-180 attendees. Julia and I attended the Community Leadership Conference. It was held in the OSCON conference space. Julia will sync up with Violeta who is next year's program chair.
   3. Would it be possible to come up with a date and location? I hope so. On Tuesday, I'm hoping we can focus on those things first.
   4. Weill Cornell might be a possibility
   5. I think it would be useful to consider this as a pivot point as an improved experience for the VIVO community. What is it we need to see for the VIVO community. Let's look at this as not being a typical conference. My annual request of moving this out of the school calendar. Maybe there's something going in NYC at that time that could be tacked on to that time - but we wouldn't necessarily want to create something at that time.
   6. I'd like to create a hackathon. I would like to have free-ish workshops. A different kind of conference in which we're not dependent on workshop fees. We should have more un-conference.
   7. The conference is tough to organize. You guys did well. I commend you!
   8. The goal is to reduce costs. Perhaps we should go after sponsorships. It would be great if attendance should $100 or $200. Another goal should be 30% students. We could have a pool set aside for students.
   9. It's important we have the right perception about what the conference is. It's important to be realistic about how many people we think are going to attend, and not budgeting to spend more.
   10. What you find in the revised budget, 80% of the budget is spent on food and drink.... We really have to drive down the fixed costs. We have to have a budget that flexes down.
   11. Could we have a Google Doc where we track ideas? AltMetric has an unconference which I liked.
   12. SHARE community meeting was fantastic.
   13. At CLS, they didn't give us anything except coffee, which was fine. That said, you have to food outside the door.

Action Items

• Mike Conlon will follow up with David Wilcox around conference calendar to help find a time for VIVO.