Contribute to the DSpace Development Fund
The newly established DSpace Development Fund supports the development of new features prioritized by DSpace Governance. For a list of planned features see the fund wiki page.
“Lease an item” helps restrict the Item’s attachment’s access after a future date. A user can lease an item during the submission or later by editing it. Both methods to lease an item are explained below.
- Repository Administrator
- Community Administrator
- Collection Administrator
- Item Administrator/submitter
Lease an item during the item submission
Step 1: Login using your credentials
Step 2: Roll over the cursor on the “+” sign.
Step 3: Click on “New” and click on “item” to proceed further in the Item addition process
Step 4: A popup window with a collection list will appear. The user can select the target collection by typing its name or scrolling down the collection list. Then, click on the collection to initiate item submission.
Step 5: Users will see the item submission form after selecting the target collection. The first step is to upload attachment(s) in the Item. In DSpace terminology, an attachment is known as a “bitstream.”
Click on the “browse” link to upload attachment(s). Users can upload multiple files by selecting them together or dragging them into the space.
A progress bar showing bitstream upload progress will appear, as demonstrated in the illustration below. In addition, after a successful bitstream upload, a prompt confirming success or failure will appear.
Bitstream upload in progress
Bitstream Upload Successful
Step 6: After uploading bitstream, the next step is to describe the Item by adding metadata.
Please refer Add Item process for detailed documentation on populating information in the metadata fields.
Step 7: Click on the “edit” button against any attachment to lease it.
Step 8: Users can apply multiple policies on an attachment from available options. Click on the dropdown list under the “Access condition” and select lease, as highlighted in the screenshot below.
After selecting the lease, the “Grant access until” date field will be activated. Next, choose the future date, after which the attachment should be restricted to the larger set of DSpace users.
Users can add multiple policies to the attachment by clicking the “Add more” link. For example, a user can define a lease on an item until a future date. And after that date, another policy can be defined for the next period.
Step 9: After updating all information, the submitter clicks on the “I confirm the license above” checkbox to accept the repository’s license.
Step 10: Click on the “Deposit” button to submit the Item in DSpace. Users will get to see a confirmation prompt upon successful submission of the Item.
Lease an item via edit item
Step 1: Login using your credentials
Step 2: Go to the Item you want to edit
Users can reach an item through multiple methods, as listed below:
- Search an item
- Browse communities and collections
- Finding an item in the Administration section at Edit > Item
- Click the “Edit” button on the right side of the item title.
Step 3: Click on the “Authorizations” button under the “Status” tab to continue with leasing attachment(s).
Step 4: The user will see multiple options against each attachment as explained below:
- Download Bitstream: Click on this button to download the attachment on your local device for view.
- Edit Bitstream: Click on the “Edit bitstream” button for editing details. Explained in the next step
- Delete Bitstream: Click on the “Delete Bitstream” button to delete bitstream from the bundle.
Click on the “edit bitstream” button to lease the attachment.
Step 5: Click on “Edit bitstream’s Policies” to continue the leasing process.
Step 6: Click on the “Add” button to create the custom lease policy for the attachment.
Step 7: Enter details for creating the lease policy on this form and perform the following actions:
- Select ‘TYPE_CUSTOM’ under ‘Select the policy type’ dropdown menu
- Select ‘READ’ under the ‘Select the action type’ dropdown list.
- Select a future date under the End Date to determine when the embargo will end.
- Select E-Person or a User group
- Click on Save to create the policy
Detailed documentation on various possibilities on this form is available under ‘Edit Bitstream’ user documentation.
Users will see a success prompt upon creating the policy and be redirected to the bitstream policy page.
Thanks so much for making this resource available as it is really useful for our teams. I wanted to check that there seem to be a couple of errors/omissions in the instructions (for both the lease and embargo pages):
The embargo instructions (Embargo an item) also have the same issue as this page, as the example shows the creation of an administrator only policy while the anonymous read policy is still in place (and is not removed)