2021-12-09 Outreach WG Agenda and Notes

JR: blog post on IIIF/ARKs delayed until January; video recording of talk not yet published

JK: conferences are hard to attend completely given online/zoom fatigue
JR: agreed, very tiring; at a recent conference, the first 2 sessions were 200 people, but later people stopped attending. Hybrid conferences are even worse. I feel less guilty these days about missing sessions. Seminars/webinars seem ok.
BC: there was one PDF conference that worked pretty well by limiting it to 1 hour per day, several times per week
MG: I think there needs to be more of a specific goal for the meetings. I personally am very burnt out on events; feels like just going through the motions aren't cutting it any more with all the distractions. A clear goal and structure works best. It's why pidapalooza wasn't held this year
JK: A big missing reward is seeing and holding conversations with people.

BC: I made some changes, added some policy consideration
JK: NAAN is different an institutional identifier; for a getting started doc, is there value in calling an org with a NAAN an "ARK institution"? ie, is it easier to learn this as a first approximation, and to learn the nuances later?
MG: don't know if NAAN registry is worse than ARK institutions; we can't really have it both ways; a NAAN is not an org
BC: generally agree, that to a first approximation a NAAN is kind of an organization. Perhaps just stay with advice on using separate shoulders for separate streams within an org (with exceptions made when an org really needs another NAAN)
MG: maybe for those requesting a NAAN, advise them to check if their institution already has a NAAN?
all: agreed
ACTION: add language to request form to ask people to check; think about a mechanism to allow people (requesters and curators) to check for already registered org
ACTION: add hyperlinks to BC's additions on component and variant qualifiers
JR: suggest publishing as soon as this round of review done; better than waiting
All: ok to publish it as an evolving "beta" as soon as this round of comments is resolved
ACTION: publish guide

Sharing the joy: Outreach WG facilitation

• new chair and co-chair, limited term with rotation among other members; duties include coming up with agenda items (eg, by asking for them), and running or canceling the monthly meeting (2021-09-23)
• recruiting new members
• adjusting meeting frequency (eg, every other month)

JR: chair/vice-chair has to happen at some point
all: support idea of email to list asking for chair/vice-chair
ACTION: email list asking for vice-chair to step forward for apprenticeship/mentoring starting next year
JR: at some point maybe we do less outreach through this group, and combine it with, say the PID Alliance

Sharing the joy: handling feedback from contact form (2021-06-24) and info@arks.org email

• Example: June 22, "Hi, i am interested in using ARK identifiers, I will apply for a NAAN code. I wanted to know how I can use N2T as a resolver once I have my NAAN. Are there any costs to pay for the resolver service?"

BC: this looks like a great document
JK: agreed; let's see if we can incorporate/borrow and translate into English and Spanish
ACTION: all to review and send comments and ideas