Contribute to the DSpace Development Fund

The newly established DSpace Development Fund supports the development of new features prioritized by DSpace Governance. For a list of planned features see the fund wiki page.

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Date

 11:00 am-1:00 pm EST (Eastern Standard Time)

Zoom:  Link in calendar invite


Leadership Group Members

  • Bridget Almas Lyrasis* (Ex-officio, Lyrasis seat)
  • Anne Aubert, Food and Agriculture Organization of the UN
  • Pascal-Nicolas Becker The Library Code*
  • Isabel Bernal Spanish National Research Council CSIC (star)
  • Andrea Bollini 4Science*
  • Bill Branan Johns Hopkins University
  • Kimberly Chapman University of Arizona Libraries
  • Maggie Dickson  Duke University
  • Lieven Droogmans Atmire*
  • Kent Gerber University of Minnesota†
  • John Gostick University of Cambridge
  • Gültekin Gürdal Izmir Institute of Technology**
  • Barbara Hirschmann ETH Zurich
  • Jyrki Ilva National Library of Finland
  • Erica Johns (Vice Chair) Cornell University*
  • Collin Lukens Harvard Library**
  • Lautaro Matas  LA Referencia***
  • Rachel Molina Indiana University Indianapolis
  • Erik Moore (Chair) University of Minnesota*
  • Kristi Park Texas Digital Library*
  • Małgorzata Paszkowska PCG Academia
  • Beate Rajski DSpace-Konsortium Deutschland
  • Julien Sicot EPFL
  • Paschal Ssemaganda World Bank Group
  • Carolyn Sullivan University of Ottawa
  • Ianthe Sutherland University of Edinburgh
  • Maureen Walsh, The Ohio State University Libraries*

DSpace staff attendees

  • Tim Donohue 
  • Holger Lenz 
  • Michele Mennielli 

The (star) represents who will be taking notes for a given meeting. It rotates after each meeting to the next person in the attendee list.

* Members of DSpace Steering Group

** Community At Large Representative

*** Ex-officio member nominated by the Leadership Group as representative of the community at large. Ex-officio members do not have voting rights

† DSpace Community Advisory Team (DCAT) Chair, ex-officio, non-voting 

Agenda


Item

Information / Description

WhoTimeActions Needed
1Welcome, Notetaker and Meeting Structure

Welcome, Introductions

Notetaker: Isabel

Discussion of meeting structure

Erik15 minsN/A
2Consent Agenda

Membership Updates:

  • No updates (0 members gained / lost since July 2025)
  • Total of 123 Members (60 direct, 63 via Consortia) for 2025-26

Governance:

  • New Chair and Vice Chair in place
  • The Leadership meeting schedule has been altered to allow for 2 weeks between Steering and Leadership meetings (exception: November 2025)
  • Leadership Onboarding Meeting was held on Monday, Nov 17: Slide Deck

Annual Report:

  • Holger has asked Leadership for feedback via email. Please provide your input by Tuesday, Nov 25 (EOD)

Development: 

  • Team is working on general planning for 10.0, but is highly dependent on a decision regarding the potential merger.  That said, we are reviewing two ports of DSpace-CRIS features to DSpace (Audit Framework & emails to fixed recipients) which are merger independent.

DCAT: 

Outreach: 

  • New Governance Seating and Election Video: Holger has asked Leadership for feedback via email. Please provide your input by Tuesday, Nov 25 (EOD)
  • Polish National UG Meeting - Nov 24-26 in Krakow during the Lumen Rectors Conference. Decision needed about the possibility to join Governance for a Platinum member throughout the year
  • 1st Czech UG Meeting - Dec 2 in Brno - Mic is planning to attend  as it is the very first meeting of that group, unless the Governance objects
  • PCG Academia is planning an event in May 2026 on repositories, there will be a National UG meeting and possibly participants from neighboring countries
  • Open Repositories
  • National User Group Events

National User Groups events guidelines:

Org Home:

  • Technical Support Engineer search: First-round interviews wrapping up (8 candidates in this round). Will be (or are already) reaching out to the full search committee to schedule the finalist interviews in the next couple of weeks.
  • Interoperability project: Jess Farrell has been invited to the Leadership meeting on Nov 19 to present the project goals, timelines, approach, and to solicit input on the best ways to involve the DSpace community.
Erik5 minsN/A
3Interoperability Project

Project goals, timelines, approaches

Input on the best ways to involve the DSpace Community

Questions, Comments?

Jess Farrell20 minsN/A
4Q1 Financials

Background: Bridget's email to Leadership dated Nov 13, 2025 containing the Q1 Financial Statements

Overview of DSpace's 2025-26 Q1 Financial Report

Bridget15 minsN/A
5Break

N/A

N/A

5 minsN/A
6DSpace & DSpace-CRIS Potential Merger

Background: Email from Holger to Leadership dated Nov 13, 2025 containing: 

  • Strategy Planning Group Report
  • Technology Planning Group Report
  • Recommendations from Steering to Leadership

Presentation of Summary and Highlights  

Questions, Comments?

Vote on Potential Merger of DSpace & DSpace-CRIS

Erik, Tim, Holger

Everyone

30 minsVote by Leadership
7Org Home Cost Rate & SLA

Background: Email from Bridget to Leadership dated Nov 12, 2025 containing: 

  • Service Level Agreement
  • Presentation Slides
  • Org Home Cost Analysis Spreadsheet

Questions, Feedback and Discussion

Bridget20 minsN/A
8All Other Business

Announcements 

Consent agenda items that need additional discussion

Next Leadership Meeting: 

  • (Date and Cadence)
Erik10 minsN/A

Notes

  • No labels

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