Machine translated version of https://doi.org/10.11588/ip.2021.2.83542, translated by Deepl.com. Licence: Lizenz Creative Commons Namensnennung 4.0 International. 

Authors: Christian HAUSCHKE, Petra KOHORST, Daniel SCHUNK, Steffi SCHULZ, Sonja SCHULZE

Report from the 5th VIVO Workshop 2021

Summary

The 5th VIVO Workshop 2021 was held as a virtual event due to the Corona pandemic. In the presentations, 116 registered participants were able to learn about VIVO projects, legal issues around data protection and service agreements and various other topics around the open source software VIVO, research information and research information systems. An accompanying survey will provide insight into the technical and content-related needs of the community. Interoperability with existing operational systems was identified as a future development that has to be prioritized.
Keywords

Overview of the VIVO Workshop

The 5th VIVO Workshop 2021 could only be conducted virtually due to the Corona pandemic. When planning the program, special emphasis was placed on making it as easy as possible to participate while performing caregiving or other pandemic-related stresses (see Hauschke and Keck 2020). As a result, the program was limited in time to two mornings.

The number of registered participants increased considerably from the previous workshops to a total of 116, again no doubt due to the more flexible participation associated with the virtual format. In the peaks, about 80 people participated in the workshop at the same time. A high level of interactive exchange among the participants and with the moderators in various exchange formats such as chat or surveys indicates a predominantly active participation. Only a few participants remained inactive in the room after the final moderation, see Figs. 1 and 2.

As in the previous four workshops, the content focus was primarily on the establishment, implementation, and operation of the open-source research information system VIVO (Conlon et al. 2019), as well as issues related to the introduction and operation of such a system, such as process management or data preparation, provision, and quality. One issue that is always relevant in this context is the associated legal issues, which received special attention this time.

Fig. 1: Number of participants on the first day of the workshop

Fig. 2: Number of participants on the second day of the workshop

The presentations

First day

The 5th VIVO Workshop 2021 opened with a welcome address by Kai-Uwe Kühnberger (Vice President for Research and Promotion of Young Researchers and Professor of Artificial Intelligence at the University of Osnabrück), the co-host of the workshop. He addressed the topic of research reporting in the context of the Lower Saxony guidelines for transparency in research and the implementation of the guidelines for transparency of third-party funded project funding and results with the open source software VIVO at the University of Osnabrück.

Brian Lowe started with the first presentation on news in the upcoming VIVO release 1.12. He introduced several new features and improvements to support multilingualism. Another focus of the new release was efforts to make the installation process easier (Lowe 2021a).

Dominik Feldschnieders and Matthias Lühr introduced the development processes in the VIVO community using the example of the I18N sprints (Feldschnieders & Lühr 2021). A highlight was the demonstration of the new features of multiple language editing. The relevance of the internationalization efforts presented in the first two talks was also shown in an ad hoc survey among workshop participants. In response to the question "How many languages do you plan to offer in your VIVO instance?" there were three response options to choose from:

    1 language (national language)
    2 languages (national language and one other language)
    3 or more languages (multilingual)

Of 34 out of 65 respondents present at the time of the survey, 4 answered with A, 25 with B and 5 with C (see Fig. 3).

Fig. 3: Result of the survey "How many languages do you plan to offer in your VIVO instance?"

Philip Strömert (Strömert 2021) presents the Academic Event Ontology (AEON) as an innovation of the VIVO Ontology, whose origin lies in the ConfiDent1 project. AEON is intended as an ontology for events to answer what, when, where, who (organizer), how took place. Event locations can be linked to external sources (Wikidata, GND etc.) via Linked Open Data and organizers and contributors to events such as keynote speakers, reviewers, presenters etc. can be linked and identified via persistent identifiers (ROR, ORCID etc.). Thus, AEON will be able to make data-based statements about the quality of events in the future. For this, further work such as mappings with external ontologies and schemas (DBLP, schema.org, DataCite, Crossref, WikiCFP, Scientific Event Ontology etc.) is necessary. An interactive visualization of AEON is available.2

Sabrina Petersohn presents the BMBF-funded project BERTI3 (Petersohn 2021). BERTI investigates which professional roles emerge in the course of the diffusion and use of digital information systems for performance recording and research reporting at research organizations. Interim results are presented from currently ongoing analyses of formal job descriptions in the area of digitally supported research reporting at German research institutions. For this purpose, a dataset of data from several hundred job advertisements from 2005-2020 was analyzed and the roles of system implementation, project coordination, and research reporting with their respective tasks and characteristics/focal points were identified. Further, Ms. Petersohn presents the recently approved GECO4 supplemental project, which addresses "Corona-related" research questions: GECO investigates whether and how information supply and demand in research reporting change in "corona times", whether and how the providers of research information systems adapt to this and develop new or modified usage scenarios as well as functionalities, and whether a shift in focus in the task field of digitally supported research reporting emerges as a result.

Sophie Biesenbender reports on new developments of the Core Data Set Research (KDSF) as a specification for the standardization of research information. The focus is on the further development, for example, for the mapping of interdisciplinary research fields and the "bug fixing" so, among other things, errors in definitions or inconsistencies have been and are being corrected. In total, ~ 144 changes are involved, a large part of them in the area of publications. The KDSF is scheduled to be released in version 1.2 at the end of April 2021. A searchable and sortable change history will also be provided. At the same time, the research field classification5 will also be published and the SKOS code (Github) will be updated and made available on Github, which can be imported directly into the research information system (Biesenbender 2021).

Eiken Friedrichsen discusses the environment of data protection issues related to research information systems, which has been repeatedly addressed during each workshop (Friedrichsen 2021). The principle of "what is not allowed is first forbidden" leads to problems in the FIS context, since a large part of the relevant data on research activities is mapped in a person-related way. The direct personal reference of the data in connection with the processing and publication in research information systems requires special consideration of data protection in FIS projects.

Julia Reinsch (TIB) takes the topic of data protection in research profile systems even further in the last presentation of the first workshop day (Reinsch 2021). The reasons for and the way to a service agreement for this purpose are presented. In TIB's experience, the purposes of use must be described precisely and the data collected, used and analyzable, or the way in which they are used, must be explained in concrete terms. In order to avoid personal performance control, the data is anonymized at the TIB and only the total publications of the TIB are collected for scientific controlling. As a final highlight, the resulting sample service agreement is available for download and subsequent use (see Brehm et al. 2021).

Second day

Markus Kotte opens the second day of the VIVO workshop with a presentation of the intended VIVO use at the ZEW Leibniz Centre for European Economic Research, Mannheim (Kotte 2021). Here, the VIVO system is to be used purely internally and connected to the CMS Typo3 for the external presentation of the data. As an intermediary between the two systems VIVO and Typo3, the software Apache Kafka is to be used, which takes over the processing of data streams. With this constellation, the data maintained in VIVO, such as publications, projects and other research output, can then be displayed on the official ZEW website.

Karen Hytteballe Ibanez and Mogens Sandfær present National Open Research Analytics (NORA6) in an English language presentation. The technical systems RAP and NORA were built using VIVO and populated with global and, where possible, open data. Work to date will be discussed, challenges addressed, and further planned developments in relation to building a transparent and open overview of all Danish research will be presented (Hytteballe Ibanez and Sandfær 2021).

Malte Kramer presents the state initiative CRIS.NRW: The state initiative CRIS.NRW supports North Rhine-Westphalian universities in the analysis of university-specific requirements, in the planning and implementation and operation of research information systems, for which CRIS.NRW provides an accessible, responsive and customizable "CRIS.NRW" standard template. The software solution used for this purpose is HISinOne-RES. Currently, the state initiative is working on an extension of its service offer in the form of a complementary portal solution by VIVO. The article presents the concept of the service and the technical challenges (for example, previous import limits) and the realization: For example, a high-performance import server was created for continuous data synchronization between FIS and VIVO. There is also a clear separation of operational data from internal processes and their external presentation (Kramer 2021).

Sandra Mierz (TIB) and Kathrin Schnieders (University of Osnabrück) present the research project TAPIR (TeilAutomatisiertes Persistent-Identifier-basiertes Reporting) (Mierz & Schnieders 2021). The BMBF-funded project deals with partially automated research reporting using data aggregation from external, freely accessible sources by means of persistent identifiers, such as ROR, ORCID, DOI. In addition to the key points of the individual work packages and the methodological project approach, they present the datacitecommons2vivo tool developed in the project (https://github.com/vivo-community/datacitecommons2vivo) and demonstrate an exemplary import of linked data from the PID graph of Datacite Commons. In the presentation, the tool is linked to a VIVO instance and, starting from a ROR ID (in this case the TIB), imports data on the organization itself once and additionally the persons affiliated with the organization including their ORCID. It is planned to import further data with it, such as the publications linked to a person including their DOI based on the ORCID belonging to the person. As an outlook, they mention the implementation of an import tool for OpenAIRE as well as a reporting marketplace for the VIVO community (see presentation "Reporting with the Vitro Query Tool").

This is followed by three short lightning talks: Jochen Schirrwagen and Tobias Pelz present the decision-making process at Bielefeld University, describing the requirements and criteria of the selection process and explaining why the institution chose VIVO as the research portal for Bielefeld University. Brian Lowe presents the Wheat Initiative and its AdminApp (a user interface for managing data imports) in the form of a live demo (Lowe 2021b). Petra Schön presents the current status of VIVO at the Robert Koch Institute using the metaphor of building a house and describes technical challenges and new hurdles under data protection law.

Tatiana Walther (TIB) presents the reporting tool "Vitro Query Tool". The motivation for creating such a query tool is the challenges of recurring report generation. The manual effort in report creation should be reduced. The goal is (standardized and automated) reporting at the push of a button. Vitro should therefore be, among other things, a user-friendly alternative to SPARQL queries and enable pre-formatted output of data (on a template basis). For these purposes, queries and reporting templates are to be made available collaboratively across institutions in the "Reporting Marketplace" for VIVO for subsequent use by third parties: https://github.com/VIVO-DE/reporting-marketplace (Kampe et al. 2021).

In the last presentation of the 2nd workshop day, Benjamin Kampe presents the research atlas in the FID BAUdigital (TU Braunschweig, TIB Hannover, Fraunhofer IRB, ULB Darmstadt). The research atlas, which is currently under construction, is part of the research and infrastructure networking field of action and aims to aggregate research output and make it visible, to network actors in digital planning and building, to integrate relevant data sources and to use open standards. The Research Atlas serves as a research tool for research activities and outputs as well as infrastructure and service offerings. (The wheatVIVO tool presented in the Lightning talk by Brian Lowe is a related project as is the SLUB Dresden research compass presented last year in the FID Move (cf. Wolff et al. 2021), on whose experiences the FID Baudigital research atlas will be built). Next steps in the project are ORCID authentication, a test import of data, connection of data sources, and the provision of a publicly visible prototype to identify user needs (Kampe 2021).

Feedback

During the workshop, a survey was distributed to the participants, which was answered by a total of 25 people. For the answers of the first block, five options were available from 1 (very bad) to 5 (very good). 92% of the respondents liked the workshop well (4) or very well (5). The content met with undivided approval. The virtual conference room generated predominantly positive feedback with some deviations (cf. Fig. 4 above). This is comparable to previous workshops, where the response to the space was also always more mixed. A majority of participants were able to learn new things. The answer to the question whether new contacts could be made was predominantly negative, cf. fig. 4 below). Nevertheless, all respondents would want to attend another VIVO workshop.
Fig. 4: Result of the surveys on satisfaction with the virtual conference room (top) and on making contacts (bottom)
Fig. 4: Results of the surveys on satisfaction with the virtual conference room (top) and on making contacts (bottom)

It was further asked how the priorities for further development of the VIVO software should be set. Three responses were allowed. The priorities are shown in Table 1.
Table 1: "What priorities would you set with regard to the further development of the VIVO software?" Votes Wish Includes

The answers to the next question ("Do you see a need for research in the field of research information and research information systems? Which research question would you like to see answered?") raises desiderata for researchers in this field from the perspective of the VIVO community. The topics mentioned:

•     Profile systems as systems for disseminating research results.
•     Facilities in RIS beyond the basics (publications, projects, etc.)
•     Competences for the development of RIS (BERTI)
•     Acceptance of RIS
•     Indicators, e.g. for transfer
•     Preferences of researchers regarding profiles
•     Practices of open science
•     Interoperability

Very clear was the response to the question "Do you see a need for technical development in the area of research information and research information systems? What are you missing, what problem would you like to see solved?", because out of 16 responses to this question (12 valid ones), all without exception boiled down to the issue of data exchange/interoperability.

Training needs are seen in the following fields:

• VIVO-specific:
•     Best practice of (editorial) workflows / curation / validation.
•     Handling of VIVO in general   
• Technical issues
•         Data import and export
•         Installation
•     Ontology related issues
•         Mapping
•         Extend / Customize

In addition, general FIS-related training needs were also expressed.

•     Legal issues
•     Bibliometric and other indicators
•     How to plan a RIS service?
•     (Open) data sources

Outlook

For future workshops, it is hoped that a presence character will provide better networking opportunities. However, the great success of the virtual workshop is also an occasion to think about different formats to enable different groups of people to participate. Alternating on-site and virtual conferences are conceivable here, as is the hybrid implementation of events.

References

Biesenbender, Sophie. (2021). Weiterentwicklung des Kerndatensatz Forschung: Prozesse und Ergebnisse. Zenodo. http://doi.org/10.5281/zenodo.5084347

Brehm, Elke; Hauschke, Christian, Lange, Volker & Reinsch, Julia (2021). Eine Musterdienstvereinbarung für VIVO. TIB Blog. https://blogs.tib.eu/wp/tib/2021/07/08/eine-musterdienstvereinbarung-fuer-vivo/

Conlon et al. (2019). VIVO: a system for research discovery. Journal of Open Source Software, 4(39), 1182. https://doi.org/10.21105/joss.01182

Friedrichsen, Eiken. (2021). Datenschutzrechtliche Fragen im FIS-Kontext. Zenodo. http://doi.org/10.5281/zenodo.4646880

Hauschke, Christian; Keck, Ingo R. (2020). Virtual Conferences Require Dedicated Time, Too (Generation R). https://doi.org/10.25815/cex2-cc69

Hytteballe Ibanez, Karen; Sandfær, Mogens. (2021, March). National Open Research Analytics (NORA) Past, present and future of developing open research analytics at countrylevel, in Denmark. Zenodo. http://doi.org/10.5281/zenodo.4643751

Kampe, Benjamin. (2021). Der Forschungsatlas im FID BAUdigital - ein Ausblick. Presented at the 5. VIVO-Workshop (vivode21). Zenodo. http://doi.org/10.5281/zenodo.4637011

Kampe, Benjamin; Schnieders, Kathrin; Triggs, Graham & Walther, Tatiana. (2021). Reporting mit Vitro Query Tool. Zenodo. http://doi.org/10.5281/zenodo.5075227

Kotte, Markus. (2021). VIVO am ZEW - Stand der Dinge, neue Herausforderungen und Lösungswege. Presented at the 5. VIVO-Workshop, Zenodo. http://doi.org/10.5281/zenodo.4700462

Kramer, Malte. (2021). VIVO bei CRIS.NRW. Zenodo. http://doi.org/10.5281/zenodo.4637181

Lowe, Brian J. (2021a). What's new in VIVO 1.12?. Zenodo. http://doi.org/10.5281/zenodo.4643903

Lowe, Brian J.. (2021b). WheatVIVO AdminApp. Zenodo. http://doi.org/10.5281/zenodo.4643913

Lühr, Matthias; Feldschnieders, Dominik (2021). VIVO-i18n - die aktuellen Entwicklungen im Bereich der Internationalisierung, https://zenodo.org/record/4665830

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